Part-Time Assistant to the Associate Dean

Purdue University Northwest; Hammond (IN); On-site; USD 18,000 - 26,000; Part time

Job summary

Purdue University Northwest is seeking a Part-Time Administrative Assistant to the Associate Dean in the College of Technology. The role provides administrative support for Graduate Studies, coordinates outreach and articulation with community colleges, and serves as the liaison between the Associate Dean and faculty, staff, and other university offices.

The position requires strong communication skills, organizational abilities, and experience in clerical support.

Qualifications

• High School diploma or GED is required; Bachelor's degree is preferred.
• Four years of clerical and high-level administrative support experience.
• Higher education setting experience is a plus.
• Strong verbal and written communication skills are essential.

Responsibilities

• Provide administrative support for Graduate Studies to the Associate Dean.
• Respond to inquiries of Graduate Faculty regarding program policies.
• Coordinate and attend GEC and GSAC meetings.
• Plan and execute special events.
• Schedule semester classes in Unitime with approvals.
• Prepare and promote graduate recruitment events.
• Conduct outreach to community colleges and transfer students.
• Facilitate class visits to targeted colleges with COT faculty.
• Develop transfer pathways and articulation agreements.
• Assist in Associate Dean's absence for outreach.

Skills

Verbal communication

Written communication

Organizational skills

Event planning

Outreach coordination

Education

High School diploma/GED

Bachelor's degree preferred

Tools

Unitime

Job description

Overview of Part-Time Assistant to the Associate Dean

This position is expected to work approximately 19hours/week. Benefits do not apply.

The College of Technology (COT) at Purdue University Northwest(PNW) is seeking a Part Time Administrative Assistant to theAssociate Dean. The Assistant position will provide administrativesupport for Graduate Studies to the Associate Dean and assistcommunity college outreach and articulation. This position willserve as the principal functional liaison between the AssociateDean, and the COT Dean, Department heads, faculty, staff, andstudents, as well as other University offices, such as the GraduateSchool, Enrollment Services and the International Programsoffice.

Schedule:

Monday, Tuesday, Thursday, Friday, and occasional weekend (at most1 weekend a month with half-day work)

Duties and Responsibilities of Part-Time Assistant to theAssociate Dean

• Provide administrative support for Graduate Studies to theAssociate Dean
• Respond to inquiries of Graduate Faculty relating to theGraduate Program policies and procedures.
• Coordinate and attend GEC and GSAC meetings
• Plan and execute special events
• Schedule semester classes in Unitime with approval fromAssociate Dean and Department Chairs
• Plan, prepare and promote PNW graduate showcase and in-personand virtual COT graduate student recruitment events
• Conduct targeted outreach to community colleges and prospectivetransfer students
• Help to facilitate and participate in class visits to targetcommunity colleges with COT faculty members and students
• Help develop, expand, and establish transfer pathways andarticulation agreements between community colleges and the PNWCollege of Technology
• Assist community college outreach in Associate Dean’sabsence

Education

• High School diploma/GED
• Bachelor's degree preferred

Experience

• Four years’ of clerical and high level administrative supportexperience
• Higher education academic setting a plus

Core Competencies

• Must have strong verbal and written communication skills
• Ability to supervise staff and students
• Ability to plan and execute regular community college campusvisits, information sessions, transfer fairs, and drop-in advisinghours at partner community colleges
• Present transfer options, admissions requirements, financialaid information, and degree benefits to prospective communitycollege transfer students
• Ability to develop targeted outreach campaigns, promotionalmaterials, and digital communications tailored specifically tocommunity college students and transfer counselors
• Ability to evaluate community college syllabi and coursedescriptions for credit equivalency
• Ability to build and sustain strong working relationships withcommunity college transfer directors, academic advisors, departmentchairs, and counselors
• Ability to conduct oneself in a professional manner isessential

Additional Information

Professional references will be verified prior to any offer ofemployment. Employment is contingent upon completion of successfulbackground check along with a motor vehicle records check ifapplicable.

Purdue University Northwest is an equal opportunity/equal accessuniversity.

Purdue University Northwest (PNW) is a student-centered universitythat transforms lives through innovative education, impactfulresearch and community engagement. L ocated in Northwest Indiana inthe greater Chicago area and near the Indiana Dunes National Park,PNW serves approximately 9,000 students, including 6,000 corestudents, in a wide range of academic programs at thebaccalaureate, master’s and applied doctoral levels.

Purdue Northwest employs more than 1,000 faculty and staff membersfor operations at its main campus in Hammond, Ind., and its branchcampus in Westville, Ind., plus additional sites in NorthwestIndiana including the Gabis Arboretum near Valparaiso, Ind. PNW’svalues reflect the university’s commitment to respect, innovation,a student-centric university, and excellence.

PNW is consistently ranked among the best public regionaluniversities in U.S. News & World Report’s annual Best Collegesreport and is recognized as a First Scholars institution as well asan Innovation and Economic Prosperity University. With its visionto cultivate leaders, inspire excellence, and impact our world, PNWadvances the socioeconomic mobility of its students and positivelyimpacts regional development.

FLSA Status

Non-Exempt