Part-Time Assistant to the Associate Dean

Purdue University; Hammond (IN); On-site; USD 17,000 - 25,000; Part time

Job summary

Purdue University Northwest seeks a Part-Time Administrative Assistant to support the Associate Dean and Graduate Studies. The role liaises with the COT Dean, department heads, faculty, staff, students, and other university offices to ensure smooth operations.

Responsibilities include coordinating meetings, events, and inquiries, as well as planning outreach and transfer pathways with partner community colleges. 19 hours/week; weekend occasional work may occur.

Qualifications

• Must have strong verbal and written communication skills.
• Ability to supervise staff and students.
• Ability to plan and execute community college campus visits and transfer fairs.
• Develop transfer options and articulation agreements with community colleges.

Responsibilities

• Provide administrative support for Graduate Studies to the Associate Dean.
• Respond to inquiries of Graduate Faculty relating to Graduate Program policies and procedures.
• Coordinate and attend GEC and GSAC meetings.
• Plan and execute special events.
• Schedule semester classes in Unitime with approval from Associate Dean and Department Chairs.
• Promote graduate recruitment events both in-person and virtually.

Skills

Verbal communication

Written communication

Staff supervision

Outreach to community colleges

Event planning

Education

High School diploma/GED

Bachelor's degree preferred

Tools

Unitime scheduling

Job description

Overview of Part-Time Assistant to the Associate Dean

This position is expected to work approximately 19 hours/week. Benefits do not apply.

The College of Technology (COT) at Purdue University Northwest (PNW) is seeking a Part Time Administrative Assistant to the Associate Dean. The Assistant position will provide administrative support for Graduate Studies to the Associate Dean and assist community college outreach and articulation. This position will serve as the principal functional liaison between the Associate Dean, and the COT Dean, Department heads, faculty, staff, and students, as well as other University offices, such as the Graduate School, Enrollment Services and the International Programs office.

City: Hammond

Schedule:

Monday, Tuesday, Thursday,Friday,andoccasionalweekend(atmost1weekendamonthwithhalf-daywork)

Duties and Responsibilities of Part-Time Assistant to the Associate Dean

• Provide administrative support for Graduate Studies to the Associate Dean
• Respond to inquiries of Graduate Faculty relating to the Graduate Program policies and procedures.
• Coordinate and attend GEC and GSAC meetings
• Plan and execute special events
• Schedule semester classes in Unitime with approval from Associate Dean and Department Chairs
• Plan, prepare and promote PNW graduate showcase and in-person and virtual COT graduate student recruitment events
• Conduct targeted outreach to community colleges and prospective transfer students
• Help to facilitate and participate in class visits to target community colleges with COT faculty members and students
• Help develop, expand, and establish transfer pathways and articulation agreements between community colleges and the PNW College of Technology
• Assist community college outreach in Associate Dean’s absence

Education

• High School diploma/GED
• Bachelor's degree preferred

Experience

• Four years’ of clerical and high level administrative support experience
• Higher education academic setting a plus

Core Competencies

• Must have strong verbal and written communication skills
• Ability to supervise staff and students
• Ability to plan and execute regular community college campus visits, information sessions, transfer fairs, and drop-in advising hours at partner community colleges
• Present transfer options, admissions requirements, financial aid information, and degree benefits to prospective community college transfer students
• Ability to develop targeted outreach campaigns, promotional materials, and digital communications tailored specifically to community college students and transfer counselors
• Ability to evaluate community college syllabi and course descriptions for credit equivalency
• Ability to build and sustain strong working relationships with community college transfer directors, academic advisors, department chairs, and counselors
• Ability to conduct oneself in a professional manner is essential

Additional Information

Professionalreferenceswillbeverifiedpriortoanyofferofemployment.Employment is contingent upon completion of successful background check along with a motor vehicle records check if applicable.

PurdueUniversityNorthwestisanequalopportunity/equalaccessuniversity.

PurdueUniversityNorthwest(PNW)isastudent-centereduniversitythattransforms livesthroughinnovativeeducation,impactfulresearchandcommunityengagement. L ocatedinNorthwestIndianainthegreaterChicagoareaandneartheIndianaDunes National Park, PNW serves approximately 9,000 students, including 6,000 core students, in a wide range of academic programs at the baccalaureate,master’sand applied doctoral levels.

PurdueNorthwestemploysmorethan1,000facultyandstaffmembersforoperations at its main campus in Hammond, Ind., and its branch campus in Westville, Ind., plus additional sites in Northwest Indiana including the Gabis Arboretum near Valparaiso, Ind. PNW’s values reflect the university’s commitment to respect, innovation, a student-centric university, and excellence.

PNWisconsistentlyrankedamongthebestpublicregionaluniversitiesinU.S.News& World Report’s annual Best Colleges report and is recognized as a First Scholars institutionaswellasanInnovationandEconomicProsperityUniversity.Withitsvision to cultivate leaders, inspire excellence, andimpactour world, PNW advances the socioeconomic mobility of its students and positivelyimpactsregional development.

FLSA Status

• Non-Exempt