Part-Time Assistant Office Manager

Yellowstone-Landscape; Spencerville (MD); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental

Vision

Life insurance

Disability insurance

401k with company match

Paid time off

Holiday pay

Job summary

Yellowstone Landscape, based in Spencerville, MD, is seeking an Assistant Office Manager to support branch operations and provide high-level administrative assistance. The role involves handling requisitions, billing documents, and a welcoming reception.

Qualifications

• Must be highly organized and resourceful with a strong multi-tasking ability.
• Ability to maintain an upbeat, professional demeanor and communicate effectively.
• Three years of experience in Office Manager/Administrative Assistant roles preferred.

Responsibilities

• Handle requisitions and purchase orders for Branch field management.
• Track and process documents for efficient billing.
• Provide exceptional customer service while greeting visitors and managing the reception area.
• Operate multi-line telephone console, transfer calls and take messages.
• Perform general administrative duties such as filing, photocopying, scanning and faxing.
• Prepare outgoing correspondence and sort mail/UPS/FedEx.
• Maintain office supplies and inventories.
• Enter and code timesheets and coordinate payroll for the Branch.
• Assist with new hire paperwork, uniforms and scheduling.

Skills

Multitasking

Organizational skills

Customer service

Attention to detail

Education

Associates degree in business

Tools

Financial software

Job description

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Assistant Office Manager. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills.Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.What You'll Do:Handle requisitions and purchase orders for Branch field managementTrack and process documents for efficient billingProvide exceptional customer service while greeting visitors and managing the reception areaOperate multi-line telephone console, transfer calls and take messagesPerform general administrative duties such as filing, photocopying, scanning and faxingPrepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPSMaintain office supplies and inventoriesEntering and coding timesheets and coordinating payroll for the BranchAssist with coordination of new hire paperwork, uniforms and schedulingWhat We're Looking For:Must be highly organized, resourceful and a strong multi-taskerMust have and maintain an upbeat, professional and friendly attitude and demeanorMust have high attention to detail, be highly organized and able to multitask, often with minimal supervisionThree years of prior experience in an Office Manager/Administrative Assistant role is necessaryPrior experience with financial software packages preferredAssociates degree in business or related major preferredStrong oral and written communication skillsBilingual (English/Spanish) communication skills are highly preferredWhy Join Yellowstone:Competitive pay; paid weekly.Full group benefits package including health, dental, vision, life and disability insurance, 401k with a company match, paid time off and holiday pay.A company that values and appreciates YOU!Become part of the team dedicated to Excellence in Commercial Landscaping!