Office Manager

Hunter Super Techs - TurnPoint; Dayton (OH); On-site; USD 42,000 - 52,000; Full time

Job summary

Yellowstone Landscape is seeking an Office Manager to support Branch management and keep operations running smoothly. You’ll handle admin tasks, contracts, billing, timekeeping, and onboarding, while coordinating with Field Support teams to keep processes moving.

You’ll be a key liaison, organized, detail-oriented, and ready to take initiative in a fast-paced environment. Bilingual skills and MS Office proficiency are a plus.

Qualifications

• Three years of prior experience in an Office Manager role.
• Experience with payroll and billing processes.
• Bilingual English/Spanish skills are a plus.
• Associate degree in business or related field preferred.

Responsibilities

• Support Branch Manager and field management with day-to-day admin tasks.
• Process documentation for billing, contracts, and customer files.
• Coordinate purchasing, vendor docs, invoices, and fuel cards.
• Assist with timekeeping, payroll, and employee status changes.
• Greet visitors and maintain a professional branch office environment.

Skills

Time management

Attention to detail

Multitasking

Resourceful

Communication

MS Office

Problem solving

Education

Associate degree

Tools

Business software

Job description

Are you highly organized, resourceful, and energized by helping a busy team run smoothly? Yellowstone Landscape is seeking an Office Manager to serve as a key partner to our Branch management team.Our Office Managers are at the center of Branch operations, supporting our managers and employees while serving as an important liaison between the Branch and Yellowstone’s Field Support teams. This is a great opportunity for someone who enjoys variety, takes ownership, solves problems, and knows how to keep multiple priorities moving without losing sight of the details.Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.What You'll Do:Support the Branch Manager and field management team with day-to-day administrative and operational needsTrack and process documentation for billing, contract administration, and customer-related processesCoordinate purchase orders, vendor documentation, invoices, fuel cards, and other Branch purchasing activitiesSupport timekeeping, payroll, incentive, and employee status-change processesCoordinate new hire paperwork, I-9s, pre-employment requirements, uniforms, and other onboarding needsCoordinate purchasing activities, including Purchase Receipts, Purchase Orders, vendor administration, invoice processing, and supporting documentation.Support branch operations through Yellowstone's business systems, including employee time, purchasing, billing, work orders, contracts, and related administrative processes.Assist with billing and purchasing discrepanciesCoordinate with Field Support Accounting and Financial AnalystMaintain organized Branch records, licenses, permits, vehicle/equipment documentation, and other required administrative filesAssist with claim documentation for auto, property damage, workers’ compensation, and other incidentsCoordinate with Human Resources, Accounting, IT, Administrative Management, and other Field Support teams to resolve questions and keep Branch processes movingGreet visitors, manage incoming calls and deliveries, and help maintain a professional Branch officeAssist with Branch systems and administrative updates, including route and operational information as neededWhat This Role is Really Like:No two days are exactly alike. You may be working on payroll, helping a new employee, resolving an invoice issue, supporting a manager, and coordinating with one of our Field Support teams - all in the same day. Priorities can change, and several people may need your help at once. If you enjoy variety, solving problems, staying organized, and being someone your team can count on, you'll likely enjoy this role.What We're Looking For:Highly organized with excellent time-management skills and strong attention to detailAble to prioritize multiple responsibilities and adjust when needs changeResourceful, dependable, and committed to following throughFast learner able to work independently while knowing when to involve the appropriate teamAble to handle confidential employee, customer, payroll, and financial informationComfortable working in a fast-paced branch environment where priorities may change throughout the dayA strong problem solver who is comfortable taking initiative and helping implement changeStrong written and verbal communication skillsProfessional, approachable, and a good listener who can work effectively with employees and managers at all levelsProficient with Microsoft Office and comfortable learning new business systemsThree years of prior experience in an Office Manager, Administrative Assistant, or similar rolePrior experience with financial or business software preferredBilingual English/Spanish skills are a plusAssociate degree in business or related field preferredWhy Join Yellowstone:Competitive pay; paid weekly.Full group benefits package including health, dental, vision, 401k with a company match, paid time off and holiday pay.A company that values and appreciates YOU!Become part of the team dedicated to Excellence in Commercial Landscaping!