Office Manager

Yellowstone Landscape; Jackson (MS); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Benefits package

Paid time off

Company culture

Job summary

Yellowstone Landscape is seeking an Office Manager to join our growing team. You will handle requisitions, billing support, reception, phone duties and general administrative tasks in a fast-paced branch environment.

The ideal candidate is highly organized, detail-oriented, with at least three years of office/administrative experience and familiarity with financial software. Associates degree preferred. We offer competitive pay and comprehensive benefits.

Qualifications

• Three years of prior experience in an Office Manager/Administrative Assistant role.
• Strong organizational skills and attention to detail.
• Experience with financial software is preferred.
• Excellent verbal and written communication abilities.

Responsibilities

• Handle requisitions and purchase orders for Branch field management.
• Track and process documents for efficient billing.
• Greet visitors, manage the reception area and provide customer service.
• Operate multi-line phone system and transfer calls.
• Perform general administrative duties: filing, photocopying, scanning and faxing.
• Manage mail and deliveries; coordinate payroll-related tasks.
• Maintain office supplies and assist with new hire paperwork.

Skills

Office management

Administrative support

Multi-tasking

Customer service

Education

Associates degree

Tools

Accounting software

Job description

Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service? We are seeking a top-notch Office Manager. This position requires a professional with a positive attitude and perfected multi-tasking and time-management skills. Yellowstone Landscape is dedicated to excellence in commercial landscaping. As the largest privately-owned commercial landscaping company in the nation, we offer exciting career opportunities for Landscape Professionals across the United States. To learn more, please visit our website: www.yellowstonelandscape.com.

What You'll Do

• Handle requisitions and purchase orders for Branch field management
• Track and process documents for efficient billing
• Provide exceptional customer service while greeting visitors and managing the reception area
• Operate multi-line telephone console, transfer calls and take messages
• Perform general administrative duties such as filing, photocopying, scanning and faxing
• Prepare outgoing correspondence, accept incoming correspondence, open and sort mail/FedEx/UPS
• Maintain office supplies and inventories
• Entering and coding timesheets and coordinating payroll for the Branch
• Assist with coordination of new hire paperwork, uniforms and scheduling

What We're Looking For

• Must be highly organized, resourceful and a strong multi-tasker.
• Must have and maintain an upbeat, professional and friendly attitude and demeanor.
• Must have high attention to detail, be highly organized and able to multitask, often with minimal supervision.
• Three years of prior experience in an Office Manager/Administrative Assistant role is necessary.
• Prior experience with financial software packages preferred.
• Associates degree in business or related major preferred.
• Strong oral and written communication skills.

Why Join Yellowstone

• Competitive pay; paid weekly.
• Full group benefits package including health, dental, vision, 401k with a company match, paid time off and holiday pay.
• A company that values and appreciates YOU!

Become part of the team dedicated to Excellence in Commercial Landscaping!