Part-Time Archives Assistant

Tyler Junior College; Tyler (TX); On-site; USD 17,000 - 22,000; Part time

Job summary

Tyler Junior College is seeking a Part-Time Archives Assistant to support processing, description, and accessibility of archival materials. You will assist with accessioning, inventories, finding aids, and digitization efforts to preserve the college's history.

The role requires strong organizational and research skills, attention to detail, and the ability to work with students, staff, researchers, and the public. Day, evening, and weekend availability may be required.

Qualifications

• Bachelor’s degree not required; must have high school diploma or equivalent.
• One year of college experience or equivalent preferred.
• Preferred coursework in history, library science, archives, public history, or related field.

Responsibilities

• Assist with organizing, arranging, and describing archival collections and historical materials.
• Assist with accessioning and documenting materials donated or transferred to the Archives.
• Maintain accurate records regarding provenance, location, and status of materials.
• Create and update inventories, finding aids, and descriptive materials.
• Assist with digitization of photographs, documents, and archival materials.

Skills

Customer Service

Organizational Skills

Attention to Detail

Research Skills

Written Communication

Computer Skills

Confidentiality

Education

High School Diploma or equivalent

College coursework in history, library science, archives, or related field

Job description

The Part-Time Archives Assistant provides support for the organization, preservation, description, and accessibility of materials held by the Tyler Junior College Archives. This position assists the Archivist with processing archival collections, maintaining records related to donated materials, digitization projects, and responding to basic research and reference needs. The position helps ensure that materials documenting the history of Tyler Junior College are properly organized, preserved, and accessible for future generations.

Primary Responsibilities

• Assist with organizing, arranging, and describing archival collections, including photographs, documents, publications, memorabilia, and other historical materials
• Assist with accessioning and documenting materials donated or transferred to the Tyler Junior College Archives
• Maintain accurate records regarding the provenance, location, and status of archival materials
• Assist with creating and updating inventories, collection records, finding aids, and other descriptive materials
• Assist with digitization of photographs, documents, publications, and other archival materials
• Scan materials and create appropriate file names and descriptive information according to established procedures
• Assist with the proper handling, storage, and rehousing of archival materials using appropriate preservation practices
• Identify materials requiring preservation attention and report concerns to the Archivist
• Assist with locating archival materials in response to research and reference requests
• Provide basic assistance to students, employees, researchers, alumni, and members of the public using archival collections
• Assist with research related to the history of Tyler Junior College and its programs, people, buildings, organizations, and events
• Assist with archival exhibits, displays, programs, and special projects
• Help maintain the physical organization and security of archival collections
• Maintain confidentiality and follow established procedures regarding restricted or sensitive materials

Secondary Responsibilities

• Assist with inventory projects and periodic reviews of archival holdings
• Assist with identifying and documenting historical materials located in other areas of the College
• Assist with preparing archival materials for exhibits, presentations, publications, and College events
• Assist with projects related to the Tyler Junior College Centennial and other institutional history initiatives
• Perform data entry, filing, scanning, and other clerical duties associated with archival operations
• Maintain an orderly and clean archives workspace and storage areas
• Support the Archivist and Learning Commons staff with special projects and events as needed
• Attend staff meetings and training as required

COMPETENCIES

Knowledge, Skills, and Abilities

Customer Service, Organizational Skills, Attention to Detail, Research Skills, Written Communication, Computer Skills, Confidentiality

Ability to organize and accurately describe materials; follow established procedures; handle historical and fragile materials carefully; maintain accurate records; work independently on detailed projects; and communicate effectively with students, employees, researchers, alumni, and members of the public.

SUPERVISORY RESPONSIBILITIES

Individual Contributor

Work Environment:Work may be required outside of normal business hours

Physical Demands:Sitting, walking, standing, pushing, pulling, lifting up to (~35 lbs.), typing

Travel Required:No

If travel is required, candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.

Required Education

High School Diploma or equivalent

Required Experience

One year of college experience

Preferred Education

College coursework in history, library science, museum studies, archives, public history, humanities, or a related field

Preferred Experience

One year of experience working in a library, archives, museum, records management environment, or similar setting.

Experience working with historical materials, digitization, scanning, data entry, collections, or research is preferred.

Additional Job Specific Requirements

Position may consist of working during the day, evening, and weekends

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.

NOTE: With or without reasonable accommodation, the individual in this position must possess the competencies and must be able to perform the essential functions and duties of the job as described above - including essential tasks requiring specific physical demands.