Part-time Admissions Specialist

National Park College; Hot Springs (AR); On-site; USD 19,000 - 22,000; Part time

Job summary

National Park College in Hot Springs, AR is seeking a part-time Admissions Administrative Specialist for a 25-hour work week. The role supports admissions processing, data management, and ID printing operations while ensuring compliance with policies and laws.

The position pays $15.00 per hour and involves collaboration with admissions staff and applicants. The ideal candidate will have a high school diploma and at least one year of related experience, plus strong communication and

Qualifications

• The formal education equivalent of a high school diploma, plus one year of experience in a specialized or related area applicable to work performed.
• Proficiency with MS Word and Excel; familiarity with data systems is preferred.
• Experience in admissions or CRM platforms is preferred.

Responsibilities

• Process admissions application data into the student information system.
• Perform quality assurance checks to ensure data migration accuracy.
• Troubleshoot missing or suspense data and coordinate resolutions.
• Oversee printing and reprinting of admissions letters and manage return mail processes.
• Data entry and file keeping for admissions documents including test scores and transcripts.
• Maintain applicant checklists to indicate progress in the admissions process.
• Communicate deadlines and required documents to applicants via email, phone, or text.
• Operate the ID printing machine and manage inventory of supplies.
• Assist with recruitment events when necessary.
• Perform other duties as assigned.

Skills

Communication

Attention to detail

Organizational skills

Critical thinking

Confidentiality

Teamwork

Microsoft Word

Excel

Data entry

Education

High school diploma

Tools

PeopleSoft

Slate

Microsoft Word

Excel

Job description

Position:Part-time Admissions Specialist

Location: Hot Springs, AR

Job Id:442

# of Openings:0

SUMMARY/OBJECTIVE:

The Part Time Admissions Administrative Specialist is a part-time 25 hours per week position and is responsible for key functions in the admissions process and maintaining and operating office and ID printing equipment. This position is governed by state and federal laws and institution policy. This position will pay $15.00 per hour.

Essential Duties and Responsibilities:

• Process admissions application data into the student information system.
• Preform quality assurance checks to ensure that data from the admissions applications is migrating appropriately.
• Troubleshoot when admissions application data is in suspense or missing and communicating to the appropriate people to resolve the issue(s).
• Oversee printing and reprinting of admissions acceptance letters and maintain returned mail processes.
• Data entry and file keeping for admissions documents to help applicants complete their admissions process including test scores, GED data, and transcript data, and occasionally immunization records.
• Maintain applicant checklists to ensure the applicant knows where they are in the admissions process.
• Communicate with prospective students and applicants about important dates and deadlines, missing applications data or documents, and information regarding the enrollment process through means of email, phone calls or text messages.
• Operate the ID printing machine and maintain the inventory of ID machine supplies and vehicle decals.
• Assist with recruitment events when necessary.
• Will perform other duties as assigned.

Required skills/abilities:

• Excellent professional written and verbal communication skills.
• High level of attention to detail.
• Organizational skills with the ability to manage competing deadlines.
• Effective critical thinking.
• Maintain confidentiality.
• Ability to serve several roles as a part of a larger team.
• Knowledge of internet and conventional office technology tools (These tools include e-mail, internet search engines, and software applications such as Microsoft Word and Excel).
• Knowledge of PeopleSoft, Slate, or other data management or CRM platforms is preferred.

Education and Experience:

• The formal education equivalent of a high school diploma, plus one year of experience in a specialized or related area applicable to work performed.

Physical Requirements:

• Ability to sit for extended periods of time.
• Prolonged screen time.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Accommodations are determined on a case-by-case basis and will be provided unless doing so would result in undue hardship to NPC.

National Park College does not discriminate in access to employment opportunities or in employment or practices on the basis of race, color, religion, sex, national origin, age, disability, or genetic information.