Administrative Specialist I - Admissions

Paycom - ATS; Pine Bluff (AR); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Holidays 11

Sick leave 12 days

Vacation 12 days

Tuition waiver

Retirement plan

Job summary

Southeast Arkansas College is seeking an Administrative Specialist I - Admissions to review and process admission documents, transcripts, and records for accuracy and compliance. The role involves data entry into the student information system and daily interaction with students and staff.

The position emphasizes office procedures, confidentiality, and strong attention to detail. High school diploma required; Associate degree preferred.

Qualifications

• Knowledge of record keeping and general office procedures.
• Knowledge of computers and software applications.
• Ability to conduct research and compile data in report form.
• Ability to establish and maintain filing systems.

Responsibilities

• Review and process admissions documents for accuracy and completeness.
• Enter data into the student information system and update records.
• Perform transcript evaluations and imaging of documents.
• Interact with students, staff, and faculty to provide information and support.
• Cross train to assist in the Registrar's Office.
• Perform other duties as assigned.

Skills

Record keeping

Office procedures

Microsoft Word

Microsoft Excel

Data entry

Communication skills

Confidentiality

Multitasking

Education

High school diploma

Associate degree in Office Administration

Tools

Student Information System

Job description

Job Details: Level: Entry, Job Location: Southeast Arkansas College - Pine Bluff, AR 71603, Position Type: Full Time, Education Level: High School, Travel Percentage: Negligible, Job Shift: Day, Job Category: Admin - Clerical, Job Description: The Administrative Specialist I - Admissions position is responsible for reviewing and processing documents including applications for admission to the College, transcripts, forms, records, and reports for accuracy and completeness of information and compliance with laws and regulations.

Typical Functions:

• Performs transcript evaluations, daily validation reports, imaging of documents to the student's electronic file
• Performs other general office duties under general supervision, including daily interaction with students, staff, and faculty
• Accurately composes and types routine correspondence and form letters
• Enters data into the student information system and makes changes/corrections as necessary
• Cross training to assist in the Registrar's Office
• Performs other duties as assigned

Knowledge, Abilities, And Skills:

• Knowledge of record keeping and general office procedures
• Knowledge of computers and software applications
• Ability to conduct research and compile data in report form
• Ability to establish and maintain filing systems
• Ability to operate standard office equipment
• Ability to analyze documents to determine compliance with rules, regulations, and procedures
• Ability to communicate effectively and efficiently both orally and in writing
• Ability to maintain confidentiality
• Strong multitasking skills with a focus on accuracy and attention to detail
• Experience with Microsoft Word and Excel
• Excellent computer, interpersonal, and communication skills

Qualifications: Minimum Qualifications:

• The formal education equivalent of a high school diploma

Preferred Qualifications:

• Associate degree in Office Administration or related field
• Minimum of one year of clerical experience
• National Career Readiness Certificate (NCRC)

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Benefits:

Southeast Arkansas College provides 11 holidays, 12 days of sick leave, and 12 days of annual vacation leave each year. The College offers a choice of retirement plan options with employer contributions ranging from 10% to 15.32% depending upon the plan selected. The College also provides a tuition waiver for the employees and dependents.

All drivers operating a state vehicle or private vehicle on State Business shall participate in the Arkansas State Vehicle Safety Program and must maintain a valid Arkansas driver's license in accordance with the requirements of all applicable Arkansas State Laws.