Administrative Specialist II - Admissions

Paycom - ATS; Pine Bluff (AR); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Holidays

Sick leave

Vacation leave

Tuition waiver

Employer retirement plan

Job summary

Southeast Arkansas College in Pine Bluff, AR is seeking an Administrative Specialist II - Admissions to review and process admission applications, transcripts, and related records for accuracy and compliance. You will perform data entry, compose routine correspondence, and support registrar functions.

The role involves daily interaction with students, staff, and faculty, while maintaining confidentiality and accuracy in document handling. This is a day shift, full-time position at the college.

Qualifications

• Formal education equivalent to a high school diploma is required.
• Associate degree in Office Administration or related field is preferred.

Responsibilities

• Reviews and processes admission applications and records for accuracy and compliance.
• Performs transcript evaluations and validates documents.
• Enters data into the student information system and updates records as needed.
• Composes routine correspondence and form letters.
• Cross training to assist in the Registrar's Office.

Skills

Record keeping

Office procedures

MS Word

MS Excel

Data entry

Communication

Confidentiality

Multitasking

Interpersonal skills

Education

High school diploma

Associate degree in Office Admin

Tools

Student Information System

Job description

Job Details: Level: Entry, Job Location: Southeast Arkansas College - Pine Bluff, AR 71603, Position Type: Full Time, Education Level: High School, Travel Percentage: Negligible, Job Shift: Day, Job Category: Admin - Clerical.

The Administrative Specialist II - Admissions position is responsible for reviewing and processing documents including applications for admission to the College, transcripts, forms, records, and reports for accuracy and completeness of information and compliance with laws and regulations. This position is governed by state and federal laws and agency/institution policy.

Typical Functions:

• Performs transcript evaluations, daily validation reports, imaging of documents to the student's electronic file
• Performs other general office duties under general supervision, including daily interaction with students, staff, and faculty
• Accurately composes and types routine correspondence and form letters
• Enters data into the student information system and makes changes/corrections as necessary
• Cross training to assist in the Registrar's Office
• Performs other duties as assigned

Knowledge, Abilities, And Skills:

• Knowledge of record keeping and general office procedures
• Knowledge of computers and software applications
• Ability to conduct research and compile data in report form
• Ability to establish and maintain filing systems
• Ability to operate standard office equipment
• Ability to analyze documents to determine compliance with rules, regulations, and procedures
• Ability to communicate effectively and efficiently both orally and in writing
• Ability to maintain confidentiality
• Strong multitasking skills with a focus on accuracy and attention to detail
• Experience with Microsoft Word and Excel
• Excellent computer, interpersonal, and communication skills

Minimum Qualifications:

• The formal education equivalent of a high school diploma

Preferred Qualifications:

• Associate degree in Office Administration or related field
• Minimum of one year of clerical experience
• National Career Readiness Certificate (NCRC)

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Benefits:

• Southeast Arkansas College provides 11 holidays, 12 days of sick leave, and 12 days of annual vacation leave each year.
• The College offers a choice of retirement plan options with employer contributions ranging from 10% to 15.32% depending upon the plan selected.
• The College also provides a tuition waiver for the employees and dependents.