Administrative Assistant I - Admissions - (Lincoln) PT

Southeast Community College; Oklahoma; On-site; USD 20,000 - 29,000; Part time

Job summary

Southeast Community College in Lincoln is seeking an Administrative Assistant I - Admissions to support the Admissions Office. The part-time role involves data entry, creating correspondence, responding to inquiries, and coordinating campus tours and visits for prospective students.

The position emphasizes teamwork, accuracy, and positive customer service. You will work in a fast-paced environment, assist with recruitment events, prepare reports, and help process admissions applications and

Qualifications

• Minimum of a High School diploma or GED.
• Two years of data entry/clerical experience or one year with related coursework.
• AAS degree in Office Technology, Business Administration, or related field preferred.

Responsibilities

• Perform data entry in the college systems and prepare correspondence.
• Coordinate campus visits and recruit events for Lincoln Campus.
• Assist with admissions applications, mailing, and transcripts processing.
• Prepare and maintain files, labels, and required documentation.
• Provide tours and respond to inquiries from students and parents.
• Assist with reporting and general administrative duties for Enrollment Management.

Skills

Data entry

Communication

Multitasking

Education

High School diploma or GED

AAS degree (preferred)

Job description

Administrative Assistant I - Admissions - (Lincoln) PT

SCC reserves the right to change, modify, or cancel posted positions as appropriate and/or necessary.

Please see Special Instructions for more details.

If accommodation or assistance is needed to complete this application, contact Human Resources at 402-323-3392.

Posting Details

Position Information Position Title Administrative Assistant I - Admissions - (Lincoln) PT Department Enrollment/Registration & Records Location Lincoln Job Category Job Type Part-Time Regular Posting Number 02042 Position End Date Position Summary Information General Description of Position Under the general direction and supervision of the Lincoln Campus Admission Technician and the Administrative Director, Admissions, the Administrative Assistant I provides support for the Admissions Office. This position involves significant contact with current and prospective students, SCC students, staff, faculty, and the general public.

Responsibilities include data entry, creating correspondence, responding to inquiries about the College, giving tours, and assisting with events. The Administrative Assistant I – Admissions provides support for the Admissions Office in a fast-paced environment requiring multitasking with competing priorities. Other duties include imaging and assisting with administrative and clerical support for the Enrollment Management Division.

The Admissions Office at Southeast Community College is a student-centered team that embraces positivity, compassionate leadership, collaboration, and strong relationships, both on and off campus. Team members enjoy working with others, are committed to helping others achieve goals, and value excellence. A strong commitment to students, adaptability, and a sense of humor are trademarks of the team. This is a part-time regular position.

Essential Functions

Provide Customer Service:

• Deliver positive, welcoming assistance to prospective and current students and guests.
• Respond to inquiries in person, by phone, email, text, and/or mail.
• Schedule campus visits and activities held at Lincoln Campus; schedule advising appointments.

Participate in Campus Visits and Recruiting Events:

• Lead campus tours for prospective students and families, special guests, groups, and SCC students, staff, and faculty as requested.
• Conduct individual meetings with prospective students and families during campus visits and recruiting events.
• Assist with administrative tasks for recruiting events and tours.

Prepare Correspondence:

• Utilize the College’s student information system to create correspondence informing applicants of required admission materials, incomplete files, and notice of acceptance.
• Maintain files, collate required documentation, and create labels.

Process Department Mail:

• Open and process incoming mail.
• Prepare outgoing mail for the Admissions Office.

Process Information:

• Enter prospective student data into the Student Information System.
• Prepare and mail material to students.
• Enter appointment notes into the database.

Prepare Reports:

• Produce reports to summarize Admissions Office activities.

Assist with Applications:

• Assist with processing admissions applications by inputting data, including the review and updating of student mailing addresses, and verifying the accuracy of the data.

Receive Incoming Transcripts:

• Record the receipt of incoming high school and college transcripts to the student’s file, noting such things as dates of attendance, graduation date, class rank, GPA , etc., and forward transcripts to other offices as appropriate.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.

Marginal Functions

• Assists with recruitment and student life programming and activities such as Discovery Days, New Student Enrollment, New Student Orientation, New Student Welcome, Welcome Weeks, Move-In Days, and other campus activities and programs.
• Assists with special projects as assigned by the Admissions staff.
• Supports the campus community, Enrollment, and Student Affairs initiatives by assisting with duties as assigned.
• Maintains Admissions Office supplies, including brochures, booklets, and other display materials.
• Participates in selected staff and professional development activities.
• Perform other related duties within the division/program as assigned.
• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.

Required Knowledge, Skills and Abilities

• Excellent communication skills and the ability to present information and positively promote Southeast Community College to current and prospective students, high school staff, and community members.
• Ability to learn and demonstrate knowledge of all Southeast Community College Programs of Study.
• Knowledge of filing and record-keeping systems.
• Ability to meet multiple demands and deadlines while having numerous interruptions.
• Ability to work and communicate with a diverse group of students, faculty, staff, and the general public.
• Knowledge of and experience in operating a personal computer.
• Ability to communicate effectively both in writing, in person, and on the phone.
• Ability to use basic computer skills.
• The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.

PHYSICAL DEMANDS : Employees must be able to perform the following physical requirements with or without reasonable accommodations:

• Work at a desk for extended periods of time, continuously for 2-4 hours and up to 8 hours.
• Present for extended periods of time, continuously for 2 – 4 hours, and up to 8 hours.
• Provide tours for up to 1.5 hours while listening and talking. Surfaces may include cement, grass, rock, or dirt, and can be flat or include various degrees of incline.
• Ability to operate a computer, computer mouse, keyboard, phone, and other office equipment continuously.
• Lift and carry up to 30 pounds.
• Climb stairs; climb stairs carrying up to 30 pounds; climb stairs while talking.
• Bend, kneel, stoop, and squat to floor level on a regular basis.
• Reach with hands and arms above the head, in front of the body, and below knee level.
• Provide tours outside in a variety of weather conditions, including heat, cold, rain, snow, and wind.
• Ability to get in and out of, ride in, and drive a College-owned vehicle on a regular basis up to 100 miles.

Minimum Qualifications

• High School graduate or GED .
• Minimum of two (2) years’ data entry/clerical experience or one (1) year of office experience plus one (1) year of related coursework or data entry training.

Desired Qualifications

• AAS degree in Office Technology, Business Administration, Computer Information Technology, or another related field.

Salary

$17.94 per hour

Benefits

Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA , or 457(B) account, with no match provided by the College. Additionally, part-time regular employees may enroll in supplemental benefits and the group vision plan through employee-paid premiums.

Schedule

Normal hours of work for this part-time regular position are scheduled by the College generally between 7:30 a.m. and 6:0 0 p.m. Monday through Thursday, and Friday 7:30 a.m. and 5:0 0 p.m., with a 28-hour workweek, based on a 260-day work calendar. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.

Posting Detail Information

Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.

Open Date

08/14/2025

Close Date

Open Until Filled Yes

Special Instructions to Applicants

If accommodation or assistance is needed to complete this application, contact Human Resources at 402-323-3392.

Contact Us

Human Resources
8800 O Street
Lincoln NE 68520
Phone: [phone]
[e-mail]