Part-Time Admissions Assistant: Welcoming & Efficient

Beverly Hills Rehabilitation Centre in; Santa Monica (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Beverly Hills Rehabilitation Centre is seeking an Admissions Assistant to help ensure a smooth transition for new residents and their families. You will support the Admissions Coordinator and work with interdisciplinary teams to streamline the admissions process.

You will be the initial contact for prospective residents, families, hospitals, and referral sources, coordinating admissions, documenting pre-admission steps, and maintaining compliant records.

Qualifications

• Prior experience in admissions, healthcare, or long-term care setting preferred.
• Knowledge of Medicare, Medicaid, and insurance verification processes.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office and EHR systems.
• Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Serve as the first point of contact for prospective residents, families, hospitals, and referral sources.
• Coordinate and schedule resident admissions, including pre-admission assessments and documentation.
• Maintain accurate and up-to-date records in accordance with regulations.
• Assist with insurance verifications, authorizations, and financial eligibility processes.
• Provide facility tours and information to prospective residents and families.
• Collaborate with nursing, social services, and administrative staff for a seamless admission experience.
• Prepare and distribute admission packets and required documentation.
• Follow up with hospitals, physicians, and case managers to ensure timely transfer of information.
• Support marketing and outreach efforts as needed.

Skills

Communication

Customer service

Organizational skills

Confidentiality

Interpersonal skills

Tools

Microsoft Office

EHR systems

Job description

Beverly Hills Rehabilitation Centre is seeking an Admissions Assistant to help ensure a smooth transition for new residents and their families. You will support the Admissions Coordinator and work with interdisciplinary teams to streamline the admissions process.

You will be the initial contact for prospective residents, families, hospitals, and referral sources, coordinating admissions, documenting pre-admission steps, and maintaining compliant records.