Part-Time Administrative & Travel Support Specialist

Penn State University; State College (Centre County); On-site; USD 16,531 - 22,041; Part time

Job summary

Penn State University is seeking part-time Administrative Support Assistants to serve as the first point of contact in person and via phone. Responsibilities include greeting customers, handling routine inquiries, scheduling, and coordinating travel arrangements while maintaining confidential information and preparing reports.

The role requires a High School diploma or higher plus 1 year of related experience or an equivalent combination, with hours varying from week to week, ranging from 0 to

Qualifications

• High School diploma or higher required, plus 1 year of related experience, or equivalent combination of education and experience.

Responsibilities

• Greet customers, provide information and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials and correspondence.
• Update and make routine changes to web pages.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain records and files on all employees and assist with wage terminations, rate increases, and job additions.

Skills

Customer service

Phone screening

Calendar management

Report creation

Written communication

Data entry

Education

High School diploma or higher

Tools

Microsoft Office

Web content editing

Job description

Penn State University is seeking part-time Administrative Support Assistants to serve as the first point of contact in person and via phone. Responsibilities include greeting customers, handling routine inquiries, scheduling, and coordinating travel arrangements while maintaining confidential information and preparing reports.

The role requires a High School diploma or higher plus 1 year of related experience or an equivalent combination, with hours varying from week to week, ranging from 0 to