Part-Time Administrative Support & Travel Coordinator

The Pennsylvania State University; Pennsylvania; Hybrid; USD 20,664 - 30,307; Part time

Job summary

Penn State University’s Bryce Jordan Center is seeking a Part Time Administrative Support Assistant to be the first point of contact in person and by phone. You will handle confidential information, coordinate travel, maintain files, and prepare reports.

The role offers flexible hours with varying workloads week to week. Ideal candidates will have a High School diploma and at least 1 year of related experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Greet customers and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Coordinate calendars and travel itineraries; manage appointments.

Responsibilities

• Greet customers, provide information, and refer as appropriate.
• Screen and process routine phone calls, mail, and requests.
• Schedule and maintain calendars and travel itineraries.
• Coordinate travel arrangements, reservations, and reimbursements.
• Maintain files and databases; assemble and format data for simple reports.
• Prepare documents, meeting materials, and correspondence.
• Update web pages with routine changes.
• Maintain confidential information and materials.
• Record and distribute meeting minutes and write communication pieces.
• Maintain inventory and order office supplies; arrange equipment maintenance.
• Onboarding: coordinate onboarding sessions for part-time new hires and create BJC badges.
• Create employee reports for department supervisors; assist with wage changes and new positions.

Skills

Customer service

Calendar management

Written communication

Data entry

Travel coordination

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Job description

Penn State University’s Bryce Jordan Center is seeking a Part Time Administrative Support Assistant to be the first point of contact in person and by phone. You will handle confidential information, coordinate travel, maintain files, and prepare reports.

The role offers flexible hours with varying workloads week to week. Ideal candidates will have a High School diploma and at least 1 year of related experience, strong communication skills, and proficiency with Microsoft Office.