Part-Time Administrative Assistant & Onboarding Coordinator

Penn State University; University Park (IL); On-site; USD 17,000 - 25,000; Part time

Job summary

The Bryce Jordan Center at Penn State University is seeking a Part Time Administrative Support Assistant to greet customers, handle phones, schedule appointments, coordinate travel, and maintain files. You will update web pages, prepare documents, and assist with onboarding of part-time staff while handling confidential information.

Hours vary 0–20 per week. Requirements include a High School diploma or higher and at least 1 year of related experience or an equivalent combination of education

Qualifications

• High School diploma or equivalent required.
• 1 year of related experience or equivalent combination of education and experience.

Responsibilities

• Greet customers, provide information and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.
• Coordinate travel arrangements, make reservations, and process reimbursements.
• Maintain files and databases; assemble and format data to create simple reports.
• Prepare documents, meeting materials, correspondence.
• Update and make routine changes to web pages.
• Maintain confidential and sensitive information and materials.
• Record and distribute meeting minutes.
• Compose and edit written communication.
• Maintain inventory and order/purchase office supplies; arrange for equipment-maintenance; process work orders for facilities repairs/needs.
• Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.
• Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.

Education

High School diploma or equivalent

Job description

The Bryce Jordan Center at Penn State University is seeking a Part Time Administrative Support Assistant to greet customers, handle phones, schedule appointments, coordinate travel, and maintain files. You will update web pages, prepare documents, and assist with onboarding of part-time staff while handling confidential information.

Hours vary 0–20 per week. Requirements include a High School diploma or higher and at least 1 year of related experience or an equivalent combination of education