Part Time - Bryce Jordan Center Administrative Support

Penn State University; Pennsylvania; On-site; USD 20,664 - 30,307; Part time

Job summary

Penn State University’s Bryce Jordan Center is seeking a Part Time Administrative Support Assistant to be the first point of contact in person and by phone. You will handle confidential information, coordinate travel, maintain files, and prepare reports.

The role offers flexible hours with varying workloads week to week. Ideal candidates will have a High School diploma and at least 1 year of related experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• Greet customers and refer as appropriate.
• Screen and process routine telephone communications, mail and requests.
• Coordinate calendars and travel itineraries; manage appointments.

Responsibilities

• Greet customers, provide information, and refer as appropriate.
• Screen and process routine phone calls, mail, and requests.
• Schedule and maintain calendars and travel itineraries.
• Coordinate travel arrangements, reservations, and reimbursements.
• Maintain files and databases; assemble and format data for simple reports.
• Prepare documents, meeting materials, and correspondence.
• Update web pages with routine changes.
• Maintain confidential information and materials.
• Record and distribute meeting minutes and write communication pieces.
• Maintain inventory and order office supplies; arrange equipment maintenance.
• Onboarding: coordinate onboarding sessions for part-time new hires and create BJC badges.
• Create employee reports for department supervisors; assist with wage changes and new positions.

Skills

Customer service

Calendar management

Written communication

Data entry

Travel coordination

Education

High School diploma

Tools

Microsoft Word

Microsoft Excel

Job description

## Part Time - Bryce Jordan Center Administrative SupportApplylocations: Penn State University Parktime type: Part timeposted on: Posted Todayjob requisition id: REQ\_0000080770# **APPLICATION INSTRUCTIONS:*** ## CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.* ## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.* ## If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. **Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.** **JOB DESCRIPTION AND POSITION REQUIREMENTS**The Bryce Jordan Center of The Pennsylvania State University is seeking candidates for Part Time Administrative Support Assistants to serve as the first point of contact, in person and via phone, maintain confidential information and coordinate travel arrangements. The successful candidate will be responsible for the following: * Greet customers, provide information and refer as appropriate.* Screen and process routine telephone communications, mail and requests.* Schedule and maintain calendar of appointments, meetings, travel itineraries, etc.* Coordinate travel arrangements, make reservations, and process reimbursements.* Maintain files and databases; assemble and format data to create simple reports.* Prepare documents, meeting materials, correspondence.* Update and make routine changes to web pages.* Maintain confidential and sensitive information and materials.* Record and distribute meeting minutes.* Compose and edit written communication.* Maintain inventory and order/purchase office supplies; arrange for equipment -maintenance; process work orders for facilities repairs/needs.* Onboarding Partner - Coordinate onboarding sessions for all part-time new hires - process all paperwork in accordance with U.S. Policies and PSU procedures and create BJC badges.* Maintain records and files on all employees. Create employee reports for department supervisors. Assist with wage terminations, rate increases, and job additions.The hours on this position vary greatly from week to week and can range from 0 to 20. This position typically requires a High School diploma or higher plus 1 year of related experience or an equivalent combination of education and experience.