Administrative Assistant Part Time

Catholic Charities Boston; Lynn (MA); On-site; USD 36,000 - 48,000; Full time

Job summary

Catholic Charities Boston is seeking an Administrative Assistant to handle front desk duties, greet visitors, answer phones, and provide clerical support to program administrators. The role involves managing sign-in/out logs, coordinating OST student transportation, and handling mail and files.

The position requires good interpersonal and communication skills, proficiency with Microsoft Office and Outlook, and the ability to multi-task in a busy community program setting.

Qualifications

• High School Diploma is required.
• Experience in an office environment with the general public is preferred.
• Competent typing and computer skills using Microsoft Office Suite and Outlook.
• Strong written and verbal communication skills with diverse levels of people.
• Strong interpersonal skills with polite and professional presentation.
• Highly organized, detail-oriented, and possess keen attention to detail and problem-solving skills.
• Ability to multi-task effectively.

Responsibilities

• Perform administrative duties.
• Greet and direct clients and visitors.
• Answer and direct phone calls in a pleasant and timely manner.
• Manage the arrival and dismissal procedures of the OST students, including calling groups for buses and keeping track of bus routes.
• Accept package and mail deliveries.
• Maintain and organize files, community center contact information, documents and data base systems.
• Assist staff during emergency evacuation of the building (may include lifting and assisting children up to 50 pounds).
• Work in a community program and office environment with daily use of office equipment.
• Extended periods of sitting, standing and lifting.
• Attend internal and external meetings and trainings as required.
• Other responsibilities as assigned.

Skills

Typing

MS Office

Communication skills

Interpersonal skills

Organizational skills

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office Suite

Outlook

Job description

The Administrative Assistant has responsibility for performing front office duties, including answering the telephone and forwarding calls and messages, greeting program visitors, and providing clerical support to program administrators as assigned.

Responsibilities

• Perform administrative duties.
• Including but not limited to attendance forms for programs on a weekly basisGreet and direct clients and visitors.
• Ensure employees and visitors are signing in and out of the daily building visitor/employee logbook.
• Answer and direct phone calls in a pleasant and timely manner.
• Manage the arrival and dismissal procedures of the OST students, including calling groups for buses and keeping track of bus routes.
• Accept package and mail deliveries.
• Maintain and organize files, community center contact information, documents and data base systems.
• Assist staff during emergency evacuation of the building which may include lifting and assisting children weighing up to 50 pounds with or without corrective devices and accommodations.
• Work is performed in a community program and office environment with the daily use of office equipment.
• Extended periods of sitting, standing and lifting.
• Attendance at internal and external meetings and trainings as required.
• Other responsibilities as assigned.

Qualifications

• High School Diploma
• Experience working in an office environment with the general public
• Competent typing and computer skills using Microsoft Office Suite and Outlook
• Strong written and verbal communication skills with diverse levels of people
• Strong interpersonal skills with polite and professional presentation
• Highly organized, detail-oriented, and possess keen attention to detail and problem-solving skills
• Ability to multi-task effectively

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training.