Office Assistant - Addiction Clinic

Catholic Charities of Long Island; Hampton Bays (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

Catholic Charities of Long Island is seeking an Office Assistant to support front desk operations and administrative tasks across multiple sites on Long Island. The role requires prior clerical experience, data entry skills, and a bilingual (Spanish/English) preference.

This position emphasizes accuracy, organization, and dependable cash handling. Responsibilities include answering phones, billing, deposits, and maintaining onboarding paperwork, with a schedule of 35 hours per week in the

Qualifications

• High school Diploma or GED.
• Three years of office clerical, administrative or secretarial experience.
• Bilingual (Spanish/English) preferred.
• Proficient in Microsoft Office and data entry.
• Detail oriented with ability to manage time and priorities.
• Valid NYS Driver's License.

Responsibilities

• Answer phones and direct callers to appropriate area. Review Front Desk Report for daily cash and checks; finish daily fee log report.
• Complete insurance billing and data entry, verifications, and eligibility. Submit insurance authorization as required.
• Monitor client self-pay agreements, outstanding balances, invoices and conduct outreach to obtain payments.
• Complete a daily bank deposit slip and make bank deposits twice a week (Tue and Thu).
• Complete onboarding paperwork and prepare documentation for Clinic Supervisor's and/or Agency department.

Skills

Bilingual (Spanish/English)

Detail oriented

Time management

Data entry

Education

High school Diploma or GED

Tools

Microsoft Office

Job description

Catholic Charities of Long Island models the love of Jesus by offering dignified and compassionate care to poor and vulnerable neighbors of every faith and background. In-person service at more than 50 sites throughout Nassau and Suffolk counties is inspired by the Gospel call affirming the sacredness of every human life.

CCLI is looking for an Office Assistant with a generous heart and a desire to contribute to the well-being of others to carry out our mission on Long Island. By joining our team, you will share in the joy of providing "care with dignity and life with hope."

Responsibilities:

• Answer phones and direct callers to appropriate area. Review Front Desk Report for total cash and checks received for each day. Finish daily fee log report.
• Complete insurance billing and data entry, insurance verifications, and insurance eligibility. Submit insurance authorization as required.
• Monitor client self-pay financial agreements, outstanding balances, invoices and conduct outreach to obtain payments.
• Complete a daily bank deposit slip. Make bank deposits twice a week (Tuesday's and Thursdays).
• Complete all onboarding employment/personnel paperwork. Prepare documentation for Clinic Supervisor's and/or

Program Director's signature and forward to appropriate Agency department

Qualifications:

• High school Diploma or GED
• Three years of office clerical, administrative or secretarial experience.
• Bilingual (Spanish/English) preferred.
• Proficient in Microsoft Office and data entry.
• Detail oriented with ability to manage time and priorities.
• Valid NYS Driver's License.

Schedule:

35 hrs. per week: 1 PM - 9 PM Monday through Thursday 8:30 AM - 4:30 PM Friday

Rate of Pay

$23 per hour.

This rate of pay serves as a good faith estimate. Actual pay is based on a number of factors which may include a candidate's qualifications, skills, competencies, experience and work location. The salary range or rate listed does not include any differential pay or other forms of compensation, such as the value of benefits, which may be applicable to this position.