Part-Time Administrative Programs Specialist (Payroll/Hiring)

University of Connecticut; Storrs (CT); On-site; USD 54,000 - 70,000; Part time

Job summary

University of Connecticut is seeking an Administrative Program Support 2 in UConn Storrs to provide specialized administrative support across payroll, hiring, purchasing, and related business transactions within Academic Affairs Business Services.

The role reviews documents for accuracy, processes time-sensitive requests in university systems, and coordinates with employees, supervisors, and offices to ensure timely and compliant operations.

Qualifications

• Bachelor’s degree in a related field and two years of related experience, or an equivalent combination of education and/or experience.
• Demonstrated experience working in a fast-paced office environment and/or managing multiple assignments and deadlines.
• Demonstrated experience using Microsoft Office applications, including Word, Excel, Teams, and Outlook.
• Experience supporting one or more of the following: hiring, payroll, purchasing, reconciliation, or related administrative processes.

Responsibilities

• Serves as a resource to students, staff, faculty, supervisors, and program contacts on administrative procedures and routine fiscal, purchasing, hiring payroll, and program-support matters.
• Reviews hiring, purchasing, reconciliation, and appointment records for accuracy; identifies missing documentation or discrepancies; and works with staff and University offices to make corrections.
• Processes and tracks Special Payroll hiring and appointment actions through Kuali Build and PageUp; communicates with supervisors and employees; and monitors appointment end dates, renewals, and terminations.
• Processes and monitors routine purchasing activity through HuskyBuy and the Procurement Card; maintains supporting documentation and follows up on approvals, purchase orders, invoices, and vendor questions.
• Assists with Concur card reconciliation by obtaining and attaching documentation, entering transaction information, reconciling differences, and supporting timely report submission.
• Provides backup employment eligibility verification through HireRight and maintains accurate, confidential records for hiring, purchasing, employee appointments, and related administrative processes.
• Compiles data and prepares records and reports used to monitor hiring, purchasing, reconciliation, deadlines, and program-support activities.
• Supports annual summer textbook ordering and provides limited backup for surplus and equipment inventory activity as needed.
• Stays abreast of relevant University policies and procedures, guides customers on established requirements, resolves routine processing issues, and refers exceptions to the appropriate supervisor or University office.
• Coordinates communication among AABS, supported programs, Human Resources, Payroll, Procurement, Accounts Payable, vendors, and other University offices; provides backup coverage and performs related work as required.
• Performs related duties as required.

Skills

Fast-paced environment

Managing multiple deadlines

Microsoft Office

Education

Bachelor’s degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

University of Connecticut is seeking an Administrative Program Support 2 in UConn Storrs to provide specialized administrative support across payroll, hiring, purchasing, and related business transactions within Academic Affairs Business Services.

The role reviews documents for accuracy, processes time-sensitive requests in university systems, and coordinates with employees, supervisors, and offices to ensure timely and compliant operations.