Administrative Program Support 2

University of Connecticut; Storrs (CT); On-site; USD 54,000 - 70,000; Full time

Job summary

The University of Connecticut in Storrs, CT is seeking an Administrative Office professional to support ITS Business Office operations. You will manage student labor, payroll, procurement and financial data for budgetary monitoring and fiscal projections, collaborating with ITS leadership, HR, Payroll and university departments.

The role emphasizes accurate data processing, cost allocations, vendor invoicing, and guidance on administrative procedures within a large public research university,

Qualifications

• Bachelor's degree in business administration, accounting, finance, human resources, or a related field.
• Experience performing administrative, financial, payroll, procurement, human resources, or business-office functions.
• Experience reviewing or reconciling financial or payroll transactions and researching or resolving discrepancies.
• Experience compiling, maintaining, and reviewing data, records, or reports.
• Experience using Microsoft Office applications, including Excel, Word, Outlook, and Teams, in a professional setting.
• Experience coordinating multiple administrative activities or processes with established deadlines.
• Experience preparing professional correspondence, reports, procedural instructions, or other administrative communications.
• Experience serving as a point of contact for employees, supervisors, vendors, customers, or organizational departments.
• Experience maintaining employee, payroll, financial, or other confidential records.
• Experience independently coordinating administrative processes involving multiple individuals, departments, or organizational units.

Responsibilities

• Supports ITS projects by monitoring financial activity, maintaining project records, and ensuring appropriate cost allocations.
• Compiles data and prepares reports used to monitor departmental expenditures, budgets, projects, and services.
• Processes purchase requisitions, purchase orders, and other procurement-related transactions.
• Reviews vendor invoices for accuracy and facilitates payment processing in accordance with University procedures.
• Serve as a resource for ITS staff, university departments, student employees, and vendors on administrative, procurement, payroll, and financial processes.
• Assists with tracking software agreements, subscriptions, maintenance renewals, and related documentation.
• Provides backup administrative support as needed, including coordinating and scheduling ITS Leadership meetings in collaboration with the administrative team.
• Performs related duties as required.

Skills

Microsoft Office

Data analysis

Payroll processing

Procurement

Communication

Education

Bachelor's degree in business administration, accounting, finance, human resources, or a related field

Tools

Microsoft Office

Job description

Search #: 499885
Work type: Full-time
Location: UConn Storrs
Categories: Administrative Services

JOB SUMMARY

Provides administrative support for Information Technology Services (ITS) Business Office operations. Serves as a resource for ITS staff, student employees, vendors, and university departments to support efficient, accurate, and compliant business operations. Administers and manages student labor for department, including the posting, processing and payroll for all ITS departments. Assists in compiling departmental financial activities to be used for budgetary monitoring and fiscal projections by ITS Business Office Manager.

Reporting Structure

Works under the general supervision of the ITS Business Office Manager and collaborates with ITS leadership, staff, student employees, vendors, Human Resources, Payroll, and university departments.

DUTIES AND RESPONSIBILITIES

Administrative Responsibilities

• Supports ITS projects by monitoring financial activity, maintaining project records, and ensuring appropriate cost allocations.
• Compiles data and prepares reports used to monitor departmental expenditures, budgets, projects, and services.
• Processes purchase requisitions, purchase orders, and other procurement-related transactions.
• Reviews vendor invoices for accuracy and facilitates payment processing in accordance with University procedures.
• Serve as a resource for ITS staff, university departments, student employees, and vendors on administrative, procurement, payroll, and financial processes.
• Assists with tracking software agreements, subscriptions, maintenance renewals, and related documentation.
• Provides backup administrative support as needed, including coordinating and scheduling ITS Leadership meetings in collaboration with the administrative team.
• Performs related duties as required.

Student Labor/HR Functions

• Coordinates student employee hiring, onboarding, and offboarding, including hiring documentation, employment transactions, system access requests, and records management.
• Supports student payroll administration by reviewing timesheets, monitoring deadlines, resolving discrepancies, and coordinating with Human Resources and Payroll as needed.
• Maintains student employment records and tracks funding allocations, work schedules, appointment dates, and earnings to support planning and compliance with university requirements.
• Guides supervisors and student employees on hiring procedures, payroll processing, employment policies, and administrative requirements.
• Monitors student employee appointments to ensure extensions, renewals, position changes, and terminations are processed timely.
• Maintains departmental records, files, and documentation in accordance with university policies and procedures.
• Maintains knowledge of university policies, procedures, financial systems, payroll requirements, and business office processes; provides guidance and outreach as appropriate.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business administration, accounting, finance, human resources, or a related field and at least two years of related professional experience. An equivalent combination of education and experience may be substituted for the degree and experience requirements.
• Experience performing administrative, financial, payroll, procurement, human resources, or business-office functions.
• Experience reviewing or reconciling financial or payroll transactions and researching or resolving discrepancies.
• Experience compiling, maintaining, and reviewing data, records, or reports.
• Experience using Microsoft Office applications, including Excel, Word, Outlook, and Teams, in a professional setting.
• Experience coordinating multiple administrative activities or processes with established deadlines.
• Experience preparing professional correspondence, reports, procedural instructions, or other administrative communications.
• Experience serving as a point of contact for employees, supervisors, vendors, customers, or organizational departments.
• Experience maintaining employee, payroll, financial, or other confidential records.
• Experience independently coordinating administrative processes involving multiple individuals, departments, or organizational units.

PREFERRED QUALIFICATIONS

• Experience supporting business or administrative operations in a higher education, public-sector, or similarly complex organization.
• Experience administering student employment processes, including hiring, onboarding, payroll review and finalization, appointment changes, and offboarding.
• Experience processing procurement transactions, reviewing invoices, and coordinating vendor payments.
• Experience monitoring budgets, reconciling financial activity, tracking expenditures, and preparing financial or operational reports.
• Experience with Core-CT, HuskyBuy, Kuali Financial Systems, or comparable enterprise financial, payroll, and procurement systems.
• Experience with Kuali Build or a comparable workflow and forms-management system.
• Advanced proficiency with Microsoft 365 applications, particularly Excel, Teams, Outlook, and SharePoint.
• Familiarity with basic accounting principles, cost allocations, and financial-reporting practices.
• Experience interpreting and communicating organizational policies, procedures, and administrative requirements.
• Demonstrated problem-solving skills and the ability to identify and resolve payroll, financial, procurement, or administrative discrepancies.

COMPENSATION AND BENEFITS

The hiring range for this position is $53,943 to $70,126. An offer of employment, if made, will be commensurate with the successful candidate's skill and experience, as determined by the University.

For more information about benefits and other offerings available to University employees, we encourage you to review the Human Resources website and explore the sections under the Benefits & Leaves header at the top of the page. Under Benefits & Leaves, select Benefits to access an overview as well as additional information on topics such as paid time off, benefits, retirement, and other resources. As you explore these pages, please note that this position is covered by the University of Connecticut Professional Employees Association (UCPEA) and look for information specifically identified for UCPEA, as provisions may vary by employee group.

APPOINTMENT TERMS

Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee's unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran's status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression.

Advertised: Oct 23 2026 Eastern Daylight Time
Applications close: Nov 23 2026 Eastern Standard Time