Part-Time Administrative Pro for a Fast-Growth Engineering Team

CMTA, Inc.; Golden (CO); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

401(k) Plan with Company Match

Health, Dental, Vision, Prescription

Flexible Time Off

Job summary

CMTA, a Legence company, is hiring a detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support, assist with office tasks, and help ensure smooth day-to-day operations.

This position requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. If you are a proactive and reliable individual looking for a part-time administrative role, we encourage you to apply!

Qualifications

• High school diploma or equivalent; associate’s degree preferred.
• Proven work experience in administrative roles.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Answer and direct voicemails, emails, and other correspondence
• Schedule appointments, meetings, and maintain PTO, events, deadlines, and other calendars
• Organize and maintain files, records, and office and breakroom supplies
• Prepare reports, presentations, and other documents as needed
• Assist with data entry, invoicing, and expense tracking
• Assist with labor report backchecking and projections spreadsheet input
• Assist with document headers, footers, and other formatting
• Assist employees with parking permits and coordinate new, updated, or replacement permits
• Notarize CMTA documents as needed
• Prepare, notarize, and send lien waivers to the appropriate parties
• Work with Certificates of Insurance (COIs) to gather and manage required documentation
• Coordinate lunch/breakfasts for team meetings (internal/external)
• Greet and assist visitors in a professional manner
• Coordinate office logistics, including ordering supplies and managing inventory
• Support team members with administrative tasks and special projects
• Maintain confidentiality of sensitive information
• Perform other duties as assigned

Skills

Microsoft Office

Google Workspace

Org & Time Mgmt

Communication

Attention to detail

Problem solving

Independence & Teamwork

Professional demeanor

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Google Workspace

Job description

CMTA, a Legence company, is hiring a detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support, assist with office tasks, and help ensure smooth day-to-day operations.

This position requires strong communication skills, time management, and the ability to multitask in a fast-paced environment. If you are a proactive and reliable individual looking for a part-time administrative role, we encourage you to apply!