Part-Time Admin & Logistics Coordinator (Remote)

MaziCTools; United States; Hybrid; USD 17,000 - 28,000; Part time

Job summary

MaziCTools is seeking a part-time administrative assistant to support daily operations and client communications. The role includes coordinating travel logistics, drafting documents, and managing office tasks.

Work schedule includes remote days Tue-Fri with occasional errands, and an in-office day once a week in the east area. Proficiency in MS Office and a clear communicator are essential.

Qualifications

• Diploma of any discipline.
• Able to work in a moderate to fast-paced environment.
• Strong multitasking and deadline adherence.
• Detail-oriented with strong organizational skills.
• Must communicate well verbally and in writing to Taiwanese-speaking clients.
• Proficient in Word, Excel and PowerPoint.

Responsibilities

• Email clients on audit schedules and arrange travel logistics (hotel, transport, flights, visas).
• Draft quotations, contracts and invoices.
• Verify project claims.
• Arrange courier, office equipment and pantry supplies.
• Schedule interviews, obtain work permits, onboard staff, track attendance, and update the corporate website.

Skills

Multi-tasking

Detail oriented

Fast learner

Verbal & written communication

Taiwanese client communication

Education

Diploma (any discipline)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

MaziCTools is seeking a part-time administrative assistant to support daily operations and client communications. The role includes coordinating travel logistics, drafting documents, and managing office tasks.

Work schedule includes remote days Tue-Fri with occasional errands, and an in-office day once a week in the east area. Proficiency in MS Office and a clear communicator are essential.