Part-Time Administrative Ops Coordinator (Hybrid, AI Tools)

USADATA, Inc.; New York (NY); Hybrid; USD 62,000 - 90,000; Part time

Job summary

USADATA, Inc. is seeking a part-time Administrative Operations Coordinator to help keep our NYC office organized and efficient. The role blends hands-on office tasks with tech-enabled processes, including Salesforce, QuickBooks Online, and Microsoft 365.

You'll coordinate lunches, travel, trade shows, and events, manage paperwork, and assist leadership on special projects. We value resourcefulness, independence, and a can-do attitude.

Qualifications

• Experience with Salesforce, QuickBooks Online, and Microsoft 365.
• Comfortable using AI tools like ChatGPT or Claude.
• Ability to multitask and coordinate events.
• Proactive with strong written/verbal communication.

Responsibilities

• Keep NYC office organized, stocked, and running smoothly.
• Coordinate team lunches, meetings, travel, and events.
• Assist with invoices, expenses, and records in QuickBooks Online.
• Prepare spreadsheets, presentations, and documents in Microsoft 365.
• Support leadership with ad hoc projects.
• Use AI tools to research and organize information.
• Jump in on tasks to keep operations efficient.

Skills

Salesforce

QuickBooks Online

Microsoft 365

ChatGPT

AI tools

Tools

Salesforce

QuickBooks Online

Microsoft 365

Job description

USADATA, Inc. is seeking a part-time Administrative Operations Coordinator to help keep our NYC office organized and efficient. The role blends hands-on office tasks with tech-enabled processes, including Salesforce, QuickBooks Online, and Microsoft 365.

You'll coordinate lunches, travel, trade shows, and events, manage paperwork, and assist leadership on special projects. We value resourcefulness, independence, and a can-do attitude.