Part-Time Administrative & Office Operations Coordinator

The University of North Carolina; Charlotte (NC); On-site; USD 25,000 - 29,000; Part time

Job summary

The University of North Carolina at Charlotte Venture unit seeks an Administrative Support Associate to provide essential office support for four outdoor adventure professionals and manage billing, registrations, and equipment rentals for programs. Ideal candidate will handle deposits, hiring documents, and travel paperwork while maintaining accurate records and timely communication with clients.

A high school diploma and proficiency with common software are required, with occasional

Qualifications

• High school diploma or equivalent.
• Front-line customer service experience.
• Record-keeping and budget tracking with Excel and Banner.
• Experience with Microsoft, Google, Adobe, Banner, and university apps like Concur, Niner-Talent, Imagenow, NinerEngage.
• Communication with clients regarding invoicing and contracts.
• Deposits from program registrations and related payments.
• Processing hiring documents and time sheets for student/temporary staff.
• Handling travel, work orders, motor pool, petty cash, and p-card reconciliation.
• General admin support for four full-time staff and supervising student workers.
• Occasional program logistics support and event attendance.

Responsibilities

• Provide basic administrative support and office management for Venture programs.
• Manage billing and contractual correspondence with clients. Register participants and rent equipment.
• Process hiring documents and time sheets for student and temporary staff.
• Maintain paperwork for university procedures including travel, work orders, and petty cash.
• Support four full-time staff and supervise administrative student workers as needed.
• Assist with program logistics, transporting supplies and attending Venture events.

Skills

Customer service

Record-keeping

Software proficiency

Communication with clients

Deposits handling

Hiring documents

Time sheets processing

Administrative support

Supervising staff

Logistics support

Education

High school diploma

Tools

Banner

Imagenow

Niner Talent

NinerEngage

Concur (p-card)

Job description

The University of North Carolina at Charlotte Venture unit seeks an Administrative Support Associate to provide essential office support for four outdoor adventure professionals and manage billing, registrations, and equipment rentals for programs. Ideal candidate will handle deposits, hiring documents, and travel paperwork while maintaining accurate records and timely communication with clients.

A high school diploma and proficiency with common software are required, with occasional