Part-Time Admissions & Travel Concierge

Adventure Treks; Flat Rock (NC); Hybrid; USD 25,000 - 36,000; Part time

Job summary

Adventure Treks, based in western North Carolina, seeks a part-time admissions coordinator to guide families from enrollment through the start of their trips. The role blends warm communication with meticulous administrative work and travel logistics.

You will manage multiple details, maintain records in CampMinder, and support with travel coordination and paperwork. Flexible hours may grow over time; US work authorization is required.

Qualifications

• Five+ years of professional work experience in administration, admissions, customer service, or program coordination.
• Exceptional attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to anticipate next steps and proactively address issues.
• Proficiency with Google Workspace and Microsoft Office; comfortable with databases and CRM systems.

Responsibilities

• Be a warm, welcoming point of contact for families throughout enrollment and pre-trip processes.
• Answer phone calls and emails with professionalism and good judgment.
• Guide families through paperwork, travel details, packing lists, deadlines, and program expectations.
• Maintain accurate student and family records in the CRM (CampMinder).
• Organize and prepare student information for instructor teams and travel logistics.

Skills

Communication

Organization

Customer service

Problem solving

Proactive mindset

Team collaboration

Tools

Google Workspace

Microsoft Office

CRM familiarity

CampMinder

Job description

Adventure Treks, based in western North Carolina, seeks a part-time admissions coordinator to guide families from enrollment through the start of their trips. The role blends warm communication with meticulous administrative work and travel logistics.

You will manage multiple details, maintain records in CampMinder, and support with travel coordination and paperwork. Flexible hours may grow over time; US work authorization is required.