Administrative Assistant

University of North Carolina Asheville; Asheville (NC); On-site; USD 28,929 - 31,684; Part time

Job summary

University of North Carolina Asheville is seeking an Administrative Assistant to support the Directors of NEMAC and the STEAM Studio in a shared role. Duties include supplies ordering, budget management, travel reimbursements, and monitoring email and forms.

The position requires strong communication skills, familiarity with Google Suite and MS Office, and experience with invoicing and budget processes. 20–29 hours per week, $21.10 hourly, on-site in Asheville, NC.

Qualifications

• High school diploma or equivalency; or demonstrated competencies to perform the work.
• Experience with Google Suite, Google Sheets, Calendar and Drive; Microsoft Office, Zoom and website maintenance.
• Strong written and verbal communication skills for internal and external stakeholders.
• Experience invoicing, budget and fund management.
• Experience with Banner and Chrome River is preferred.

Responsibilities

• Provide administrative assistance to two department Directors in a shared role.
• Order supplies, manage budgets, POs, and check requests (Bulldog Buyways).
• Process travel requests and reimbursements.
• Monitor shared email accounts and Google Forms; assist with web and social media updates.
• Maintain organized files and support two departments with differing missions.

Skills

Google Suite

Verbal communication

Written communication

Budget and invoicing

Data entry

Multi-tasking

Education

Bachelor’s Degree

Associate’s Degree

High school diploma

Tools

Google Sheets

Calendar

Drive

Microsoft Office

Zoom

Website maintenance

Job description

Located in the Blue Ridge Mountains in Western North Carolina, UNC Asheville is the designated public liberal arts campus in the University of North Carolina system. UNC Asheville is nationally known for the quality of our student-centered teaching, mentoring of undergraduates in research, interdisciplinary learning, and striving to be an inclusive campus community.

UNC Asheville’s commitment to increasing and sustaining the diversity of our faculty, staff, and students is reflected in our strategic plan goals of diversity and inclusion, and social sustainability. Women, traditionally under-represented minorities, and people with disabilities are encouraged to apply.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Please see Special Instructions for more details.

This position serves as the primary administrative assistant for the National Environmental Mapping and Applications Center ( NEMAC ) and the STEAM Studio. The employee in this position provides administrative assistance to the Directors of these two departments in a shared administrative role.

Duties include:

• Ordering of supplies, deposits, budget management, purchase orders, and check requests (Bulldog Buyways)
• Travel requests and reimbursements
• Manage reconciliation for STEAM and NEMAC staff purchases (P-card, t-card, wex reconciliation)
• Monitor generic STEAM and NEMAC email account and Google Forms (e.g lumber requests)
• Updating NEMAC and STEAM social media and website

Position Number 000138

Full-Time/Part-Time/Intermittent Part-Time (20-29 hours/week)

Salary Information

Salary Information $21.10 hourly

Posting Number T0201

This position requires a flexible person who can meet the needs of two different departments with various missions and support needs. High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

• A Bachelor’s Degree and 1-2 years of administrative and office management experience, an Associate’s degree and 3-5 years of administrative and office management experience, or a high school diploma and 5 years or more of administrative and office management experience is preferred.
• Experience with various office technologies such as Google Suite, especially Google Sheets, Calendar, and Drive; Microsoft Office, Zoom and website maintenance.
• Strong written and verbal communications skills, for internal communication with Center teams and University staff and faculty as well as Center external partners and “customers”.
• Experience invoicing, budget and fund management.
• Previous experience with the Banner system and Chrome River is preferred.
• Strong ability to multi-task, and a high degree of accuracy in maintaining files and information.
• Experience working in a higher education environment would be a plus.

Preferred Education/Experience/Skills

• Promotion of departmental information and events, this may include supporting event planning, social media campaigns, marketing, or news releases.
• Website maintenance, which may be heavier in this position due to the various programmatic support

Knowledge, Skills, and Abilities

Knowledge

• Office administration and management principles and practices
• Budget, fund management, and invoicing processes
• Higher education organizational structures and operations (preferred)
• Records and file management systems and best practices
• Banner student/administrative information system and Chrome River expense management (preferred)

Skills

• Proficiency in Google Suite — particularly Sheets, Calendar, and Drive
• Proficiency in Microsoft Office (Word, Excel, etc.)
• Zoom and virtual meeting platform operation
• Website maintenance and basic content management
• Strong written communication for diverse audiences (internal staff/faculty and external partners)
• Strong verbal communication and interpersonal skills
• Accurate data entry, file maintenance, and record-keeping

Abilities

• Multi-task effectively across two departments with differing missions and priorities
• Adapt to shifting demands and a flexible work environment
• Maintain a high degree of accuracy under varying workloads
• Communicate professionally with a wide range of stakeholders — from university leadership to external customers
• Manage budgets and financial processes with attention to detail
• Work independently and exercise sound judgment with minimal supervision
• Support administrative needs across different organizational cultures simultaneously

UNC Asheville uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify . Proper documentation of identity and employability are required at the time of employment.

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

University Safety

The UNC Asheville Annual Safety Report is available online at UNCA Safety Report . For more information please contact the Assistant Vice Chancelor for Institutional Integrity & Access/Clery Act Compliance Officer at [phone] or email [e-mail] . The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

• Cover Letter
• Resume

Optional Documents

The University of North Carolina Asheville is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call [phone] or email to [e-mail].