Part-Time Administrative Coordinator — STEM Center

University of Florida; Gainesville (FL); On-site; USD 19,000 - 21,000; Part time

Job summary

The STEM Translational Communication Center (STCC) within the College of Journalism and Communications is seeking a highly organized, customer service-oriented Part-Time Administrative Coordinator (20 hours weekly) to provide administrative and operational support. This position serves as a welcoming point of contact for faculty, external partners, staff, and students at the University of Florida.

Responsibilities include reception, inquiries handling, scheduling, records maintenance, and

Qualifications

• Reception and visitor support experience considered a plus.
• Experience handling front-desk duties and inquiries.

Responsibilities

• Provide office reception and visitor support.
• Answer and direct phone calls, emails, and visitor inquiries.
• Assist with scheduling meetings, appointments, travel, and events.
• Maintain meeting notes, project databases, and other office records.
• Assist with preparing correspondence, newsletters, reports, and presentations.
• Process and track purchasing, invoices, and other administrative documentation.
• Coordinate office supplies and maintain inventory.
• Assist with event logistics, registration, and attendee communication.
• Support special projects and center initiatives as assigned.
• Maintain confidentiality when handling sensitive information.

Skills

Customer service

Organizational skills

Verbal and written communication

Time management

Independent and collaborative work

Microsoft 365 Suite

Education

High school diploma

Tools

Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint, Teams)

Job description

The STEM Translational Communication Center (STCC) within the College of Journalism and Communications is seeking a highly organized, customer service-oriented Part-Time Administrative Coordinator (20 hours weekly) to provide administrative and operational support. This position serves as a welcoming point of contact for faculty, external partners, staff, and students at the University of Florida.

Responsibilities include reception, inquiries handling, scheduling, records maintenance, and