Part-Time Administrative Coordinator

RiseMe; Town of Florida (NY); On-site; USD 25,000 - 28,000; Part time

Job summary

University of Florida is seeking a highly organized Part-Time Administrative Coordinator to support the STEM Translational Communication Center. The role involves reception, scheduling, documentation, and event support, with a 20-hour weekly schedule and a friendly, collaborative environment.

The ideal candidate will have at least one year of administrative or customer service experience, strong communication skills, and proficiency with Microsoft 365.

Qualifications

• One year of office, administrative, or customer service experience.
• High school diploma or equivalent.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Provide office reception and visitor support.
• Answer and direct phone calls, emails, and visitor inquiries.
• Assist with scheduling meetings, appointments, travel, and events.
• Maintain meeting notes, project databases, and other office records.
• Assist with preparing correspondence, newsletters, reports, and presentations.
• Process and track purchasing, invoices, and other administrative documentation.
• Coordinate office supplies and maintain inventory.
• Assist with event logistics, registration, and attendee communication.
• Support special projects and center initiatives as assigned.
• Maintain confidentiality when handling sensitive information.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Independent work

Team collaboration

Attention to detail

Customer service

Education

High school diploma or equivalent

Tools

Microsoft 365 Suite

UF administrative systems

Job description

The Opportunity:

The STEM Translational Communication Center (STCC) within the College of Journalism and Communications is seeking a highly organized, customer service-oriented Part-Time Administrative Coordinator (20 hours weekly) to provide administrative and operational support. This position plays an important role in ensuring the efficient day-to-day functioning of the center while serving as a welcoming point of contact for faculty, external partners, staff, and students.

Key Responsibilities:

• • Provide office reception and visitor support.
• • Answer and direct phone calls, emails, and visitor inquiries.
• • Assist with scheduling meetings, appointments, travel, and events.
• • Maintain meeting notes, project databases, and other office records.
• • Assist with preparing correspondence, newsletters, reports, and presentations.
• • Process and track purchasing, invoices, and other administrative documentation.
• • Coordinate office supplies and maintain inventory.
• • Assist with event logistics, registration, and attendee communication.
• • Support special projects and center initiatives as assigned.
• • Maintain confidentiality when handling sensitive information.
• • One year of office, administrative, or customer service experience.
• • Strong organizational and time management skills.
• • Excellent verbal and written communication abilities.
• • Proficiency with Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint, Teams).
• • Ability to work independently and collaboratively in a fast-paced environment.

Work Schedule:

• • Part-Time (0.50 FTE)
• • 20 hours per week
• • Flexible schedule based on operational needs

Why Join Us?

The College of Journalism and Communications is dedicated to excellence in education, innovation, and service. The STEM Translational Communication Center is a research center that focuses on interdisciplinary projects designed to advance the quality and clarity of communication for science, health, and environmental issues. The center is comprised of several CJC faculty and offers a collaborative environment where employees contribute to meaningful programs that support STEM researchers, communication researchers, instructors, students, industry experts, and the broader community.

$18.00-$20.00 per hour

High school diploma or equivalent.

Preferred Qualifications:

• •Experience working in higher education or a university environment.
• • Experience with UF administrative systems.
• • Demonstrated attention to detail and ability to manage multiple priorities.
• • Experience supporting events, programs, or student services.
• •Excellent note-taking and organizational skills.
• • Strong professional communication skills, with a customer service mindset.
• • Proficiency in technology and office equipment and ability to learn new tools.
• • Ability to exercise sound judgment and maintain confidentiality.
• • Commitment to creating a welcoming and inclusive environment.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

If an accommodation due to a disability is needed to apply for this position, please call [phone] or the Florida Relay System at [phone] (TDD).

Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by the National Association of Credential Evaluation Services (NACES), which can be found at http://www.naces.org/. The application packet will be submitted as one PDF file through the UF Jobs website at https://jobs.ufl.edu/. All candidates for employment are subject to a pre-employment screening, which includes a review of criminal records, reference checks, and verification of education.

For additional questions or more information, please contact search chair Benjamin Johnson at [e-mail].

The University of Florida is an Equal Opportunity Employer.

Florida's Government-in-the-Sunshine Laws require that all documents relating to the search process, including letters of application, nomination and reference, be available for public inspection.