Part-Time Administrative & Bookkeeping Specialist

NAI San Diego; San Diego (CA); On-site; USD 25,000 - 39,000; Part time

Job summary

NAI San Diego is seeking a Part-Time Administrative Assistant with bookkeeping experience to join its commercial real estate and property management team in San Diego.

The role focuses on clerical support, basic accounting tasks, accounts payable/receivable, and accurate financial record-keeping, with strong Excel skills and attention to detail.

Candidates should be organized, able to prioritize, work independently, and communicate professionally with tenants, vendors, and colleagues.

Qualifications

• Minimum 2 years of administrative and/or bookkeeping experience.
• Strong proficiency in Microsoft Office with exceptional Excel experience, including formulas and spreadsheet management.
• Working knowledge of basic accounting principles and procedures.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional written and verbal communication skills.

Responsibilities

• Assist with accounts payable and accounts receivable functions.
• Review, enter, and process vendor invoices and payments.
• Assist with tenant billing, payment tracking, and account reconciliations.
• Maintain accurate financial records and supporting documentation.
• Assist with monthly financial reporting, expense tracking, and budget preparation.
• Support CAM reconciliations and tenant expense allocations.
• Identify and research billing discrepancies.
• Create, maintain, and update Excel spreadsheets for financial and administrative tracking.
• Utilize Excel formulas, sorting, filtering, and other functions to analyze and organize data.
• Prepare reports, schedules, and account reconciliations.
• Maintain accurate and organized electronic records.
• Assist with special projects requiring data entry and financial analysis.
• Provide general administrative assistance to the brokerage, property management and accounting teams.
• Maintain organized electronic and physical filing systems.
• Prepare correspondence, reports, and other business documents.
• Communicate professionally with tenants, vendors, and team members.
• Assist with vendor coordination and invoice follow-up.
• Manage multiple assignments while meeting established deadlines.
• Perform additional administrative duties as needed.

Skills

Administrative support

Bookkeeping

Communication

Time management

Tools

Microsoft Excel

Microsoft Office

Job description

NAI San Diego is seeking a Part-Time Administrative Assistant with bookkeeping experience to join its commercial real estate and property management team in San Diego.

The role focuses on clerical support, basic accounting tasks, accounts payable/receivable, and accurate financial record-keeping, with strong Excel skills and attention to detail.

Candidates should be organized, able to prioritize, work independently, and communicate professionally with tenants, vendors, and colleagues.