Part-Time Administrative Assistant with Bookkeeping—Guardianship & Care

Alpert Jewish Family Service; West Palm Beach (FL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive salary

Medical

Paid vacation and sick time

Paid holidays

Public Service Loan Forgiveness

403b Retirement

EAP

Job summary

Alpert Jewish Family Service is seeking a part-time Administrative Assistant with basic bookkeeping knowledge to support the Guardianship Program and Care Management Departments in West Palm Beach, FL. You will perform general administrative duties, data entry, and serve as back-up for the bookkeeper, handling assets and preparing financial reports.

The position requires a high school diploma, proficiency in Microsoft Office, and strong communication skills.

Qualifications

• High school diploma and ability to learn new systems quickly.
• Proficient in Microsoft Office; experience with electronic records systems helpful.
• Experience with accounting and bookkeeping is preferred; legal/insurance experience helpful.

Responsibilities

• Provide administrative support to the Director of Guardianship and Care Management and the team.
• Assist Director with day-to-day operations of the Care Management Department.
• Copy, scan, file, upload and perform general office duties.
• Data entry of client and other information, timely and accurate.
• Back-up support for Sr. Bookkeeper including asset handling.
• Identify and locate ward assets.
• Marshal assets under guardianship control.
• Manage assets and report to guardianship attorneys quarterly.
• Prepare and forward financial reports to guardianship attorneys and admin team.
• Prepare and enter time-activity billing data.
• Other duties as assigned in support of guardianship team.
• Respond to phone calls, bill payments and other inquiries regarding the Pooled Trust.

Skills

Detail oriented

Excellent written and oral comms

Learn new systems quickly

Education

High school diploma

Tools

Microsoft Office

Electronic Records Systems

Accounting software

Job description

Alpert Jewish Family Service is seeking a part-time Administrative Assistant with basic bookkeeping knowledge to support the Guardianship Program and Care Management Departments in West Palm Beach, FL. You will perform general administrative duties, data entry, and serve as back-up for the bookkeeper, handling assets and preparing financial reports.

The position requires a high school diploma, proficiency in Microsoft Office, and strong communication skills.