Administrative Assistant/BookKeeper - Part-Time

Alpert Jewish Family Service; West Palm Beach (FL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive salary

Medical

Paid vacation and sick time

Paid holidays

Public Service Loan Forgiveness

403b Retirement

EAP

Job summary

Alpert Jewish Family Service is seeking a part-time Administrative Assistant with basic bookkeeping knowledge to support the Guardianship Program and Care Management Departments in West Palm Beach, FL. You will perform general administrative duties, data entry, and serve as back-up for the bookkeeper, handling assets and preparing financial reports.

The position requires a high school diploma, proficiency in Microsoft Office, and strong communication skills.

Qualifications

• High school diploma and ability to learn new systems quickly.
• Proficient in Microsoft Office; experience with electronic records systems helpful.
• Experience with accounting and bookkeeping is preferred; legal/insurance experience helpful.

Responsibilities

• Provide administrative support to the Director of Guardianship and Care Management and the team.
• Assist Director with day-to-day operations of the Care Management Department.
• Copy, scan, file, upload and perform general office duties.
• Data entry of client and other information, timely and accurate.
• Back-up support for Sr. Bookkeeper including asset handling.
• Identify and locate ward assets.
• Marshal assets under guardianship control.
• Manage assets and report to guardianship attorneys quarterly.
• Prepare and forward financial reports to guardianship attorneys and admin team.
• Prepare and enter time-activity billing data.
• Other duties as assigned in support of guardianship team.
• Respond to phone calls, bill payments and other inquiries regarding the Pooled Trust.

Skills

Detail oriented

Excellent written and oral comms

Learn new systems quickly

Education

High school diploma

Tools

Microsoft Office

Electronic Records Systems

Accounting software

Job description

About Alpert Jewish Family Service (Alpert JFS)

While Alpert JFS is grounded in compassion and guided by Jewish values, our employees come from diverse faith backgrounds and are invested in the agency’s mission to strengthen our entire community by empowering individuals and families through the delivery of comprehensive human services.

Since 1974, Alpert JFS, a 501(c)(3) not-for-profit organization, has strengthened and enriched the lives of men, women, and children of all ages. We do this through a continuum of focused programs addressing the well-being of children and families of all ages, the independence and well-being of older adults, and the optimal quality of life for individuals with special needs.

Alpert JFS is looking for a part-time, motivated and detail oriented Administrative Assistant with basic bookkeeping knowledge to support our Guardianship Program and Care Management Departments.

Essential Responsibilities

• Provide administrative support to the Director of Guardianship and Care Management and the team with administrative functions in the department.
• Assist Director with the day-to-day operations of the Care Management Department.
• Copying, scanning, filing, uploading, and general office duties.
• Data entry of client (and other) information, timely and accurately.
• Provide back-up support for our Sr. Bookkeeper including but not limited to:
• Identify and locate ward assets.
• Marshal assets under guardianship control.
• Manage assets.
• Prepare and forward financial reports to guardianship attorneys for court submission and to the administrative team for review on a quarterly basis.
• Prepare and computer-enter time-activity billing data.
• Other Responsibilities as assigned in support of guardianship team.
• Respond to phone calls, bill payments and other inquiries when needed regarding the Pooled Trust.
• Other Responsibilities as assigned in support of guardianship team.
• Essential Training
• Understanding and participating in the Agency’s Performance and Quality Improvement framework, functions, and activities

Qualifications

• High school diploma.
• Proficient in Microsoft Office and ability to learn new systems quickly, Electronic Records Systems experience helpful.
• Current FLDL and abilty to transport documents or items as needed
• Experience with accounting and bookkeeping.
• Legal experience helpful.
• Insurance and/or medical experience helpful.
• Tax experience helpful.Excellent written and oral communication skills.

Physical Demands

Sitting for long periods; intensive computer work for many hours. Considerable concentration and technical abilities. May require lifting up to 30lbs.

Working Conditions

General office; May requires attending meetings outside of the office and community outreach public speaking opportunities, occasional weekend and evening work/meetings.

Benefits

• competitive salary
• medical
• paid vacation and sick time
• paid holidays
• Public Service Loan Forgiveness
• 403b Retirement
• EAP

Alpert JFS provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Drug Free Workplace