Part-Time Administrative Assistant, TRIO Program

CareerArc; Oklahoma City (OK); On-site; USD 21,000 - 22,000; Part time

Job summary

OSU-Oklahoma City’s Student Support Services (Project SOAR) seeks an Administrative Assistant to manage office operations, track supplies, and support the Senior Director. You will ensure accurate data entry in Blumen database and assist with daily program operations, requiring professionalism and strong written and verbal communication.

The role focuses on clerical support, budgeting, and collaboration with campus offices.

Qualifications

• Associate's degree or equivalent experience in business/CI systems
• Experience with TRIO services or similar student programs is preferred
• Strong communication, organizational, and budgeting ability

Responsibilities

• Develops and monitors an effective office management system and keeps files and inventory organized
• Collaborates with Senior Director to review program budgets monthly
• Maintains and updates the Project SOAR website and supports social media activity
• Maintains lab software and coordinates applications for assessment, financial aid, career, and tutoring services
• Coordinates with campus offices for purchasing and budget accountability
• Prepares statistical reports, grants, and annual performance reports from Blumen database
• Organizes program field trips, meals, and transportation
• Engages in student recruitment events and SLATE intake processes
• Purchases and maintains supplies and creates public relation materials
• Participates in college committees and mandatory trainings
• Performs other duties as assigned

Skills

Office administration

Data entry

Budgeting

Record keeping

Communication skills

Organizational skills

Microsoft Office

Canva

Student services

Confidentiality

Education

Associate's in Business management, computer information systems, or related fields or equivalent experience.

Tools

Blumen database

SLATE

Microsoft Office

Canva

Job description

OSU-Oklahoma City’s Student Support Services (Project SOAR) seeks an Administrative Assistant to manage office operations, track supplies, and support the Senior Director. You will ensure accurate data entry in Blumen database and assist with daily program operations, requiring professionalism and strong written and verbal communication.

The role focuses on clerical support, budgeting, and collaboration with campus offices.