Program Assistant, TRIO Student Support Services

St. Louis Community College; Bridgeton (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Flexible hours

Shared/interactive learning

Some travel to partner schools

Job summary

St. Louis Community College seeks a Program Assistant for the TRIO department to provide clerical, administrative, and project support. You will maintain TRIO policies, processes, and grant compliance, manage student files, and assist with Blumen data entry.

The role includes front desk duties, scheduling, data tracking, report preparation, and supporting TRIO orientations, student workers, and partners across campuses.

Qualifications

• Candidate will support clerical tasks, report preparation, and grant-related documentation.
• Experience with TRIO programs or similar student services is a plus.
• Flexibility to work some evenings and weekends.

Responsibilities

• Enter data into Blumen and maintain student files; compile reports and track program services.
• Facilitate TRIO orientations; assist students with eligibility, application, and intake processes.
• Review expenditures, submit requisitions, and assist with budget reconciliation.
• Provide department support through office supply orders and inventory management in Banner.
• Develop and update office manuals, forms, and flyers.
• Prepare timesheets for managers and coordinate rooms, transportation, lodging, and meals for TRIO events.
• Serve as first contact with students, district, and community partners; manage office email and appointments.
• Develop trainings for student workers and TRIO staff; oversee workflow with manager and lab supervisor.
• Attend meetings; support special projects and ensure compliance with TRIO grant regulations.

Skills

Data entry

Front desk operations

Data tracking

Budget tracking

Office communications

Training

Time management

Customer service

Event coordination

Team supervision

Education

High School Diploma

Associate's degree preferred

Tools

Banner

Blumen data entry

Job description

The TRIO Program Assistant is responsible for providing clerical, administrative, and project support to the TRIO department. They maintain a current knowledge of appropriate TRIO policies, processes, and procedures to assure efficiency and integrity of the office. They maintain student files as well as records of student and program services. The Program Assistant also manages Blumen data entry, oversees front desk operations, tracks data, submits requisitions, tracks expenditures, schedules appointments, orders supplies and equipment, processes the mail, answers the phone, compiles information for reports, and provides information about TRIO student programs and events.

• Enter data into Blumen, create and maintain student files. Compile information for reports and maintain accurate record of student contacts and program services, A21s and other documents necessary for grant compliance.
• Facilitate TRIO orientations. Answer questions about TRIO eligibility and help students navigate the application, orientation and intake process.
• Review and track all expenditures related to the department's budget, submit and track requisitions and purchases, assist with budget reconciliation.
• Provide department support through product ordering. Manage office supply orders in Banner and track delivery of orders. Manage storage and inventory of all items.
• Manage the development and updating of all office manuals, handbooks, forms, and flyers.
• Prepare bi-weekly Classified, part-time and Student Workers timesheets for manager’s approval.
• Books rooms, transportation, lodging, and orders meals for TRIO events.
• Serve as first contact with students, district, and community partners, maintains office coverage, schedules appointments, and manages office email account.
• Develops and facilitates trainings for student workers and TRIO staff.
• Works with manager, and lab supervisor to oversee workflow of student workers.
• Assists in the coordination, and completion of special projects as requested.
• Attend staff and division meetings and training.
• Perform all duties and maintain all standards in accordance with college policies, procedures, and TRIO grant regulations.
• Perform other duties as assigned.

• High School Diploma required.
• At least three (3) years of work experience including experience working with programs similar to TRIO.
• Must be flexible in work hours to include some evening and weekends.
• Associate’s Degree preferred.

• Flexible hours
• Shared, interactive learning environment.
• Some travel to partner schools is required.

Physical Requirements:

• Some physical lifting, bending, pulling, standing on stepstools, walking throughout the campus will be required.