Part-Time Administrative Assistant: Scheduling & Records

Tennessee Board of Regents (TBR); Knoxville (TN); On-site; USD 23,000 - 26,000; Part time

Job summary

Pellissippi State Community College is seeking a Temporary Part-Time Administrative Assistant for the Workforce & Community Development department at the Hardin Valley Campus. The role supports management, instructors, and the college’s registration and rental processes for continuing education and workforce training.

Responsibilities include clerical and financial tasks, customer service, scheduling, and enrollment support.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Excellent customer service skills with diverse clientele; ability to multi-task and stay detail oriented.
• Ability to work independently, prioritize, and adapt to change.
• Professional telephone and email etiquette for college staff communications.
• Strong organizational skills and familiarity with modern office procedures.

Responsibilities

• ProvideAdministrative support to the Executive Director and other directors in the WCD department, including travel authorizations, requisitions, purchase orders, and records.
• Manage external rental scheduling for college facilities across campuses; collect usage applications and upload requests in 25Live.
• Coordinate with Event Services to confirm reservations and communicate costs to clients.
• Respond to denial requests with policy-based explanations via email.
• Process registrations and payments; provide receipts and distribute course materials as needed.
• Deliver customer service to prospective non-credit students, community members, and businesses.
• Prepare enrollment documents (roster, attendance, handouts, certificates) with staff.
• Submit monthly rental invoices to the business office."],
• Note: The HTML notes the college's nondiscrimination policy and commitments.

Skills

Customer service

Multi-tasking

Prioritization

Adaptability

Telephone etiquette

Organizational skills

Team player

Office practices

Learn software quickly

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

CampusCE

25Live

Office365

Ed2Go

Protrain

LERN

Job description

Pellissippi State Community College is seeking a Temporary Part-Time Administrative Assistant for the Workforce & Community Development department at the Hardin Valley Campus. The role supports management, instructors, and the college’s registration and rental processes for continuing education and workforce training.

Responsibilities include clerical and financial tasks, customer service, scheduling, and enrollment support.