Part-Time Administrative Assistant — Private Family Office

Alleghany Holdings; New Jersey; On-site; USD 30,000 - 47,000; Part time

Job summary

Alleghany Holdings in Englewood, NJ is seeking a part-time Administrative Assistant to provide roughly 18 hours per week on-site, split between family/household support and investment-office tasks. The ideal candidate has 5+ years of administrative or executive support experience, preferably in a financial services firm or family office, and demonstrates discretion, organization, and independence.

Proficiency with Microsoft Office and calendar/email tools, excellent written/verbal communication,

Qualifications

• 5+ years of administrative or executive assistant experience.
• Experience in a financial services firm, family office, or similar environment preferred.
• Discretion, confidentiality, and professionalism are essential.
• Strong organizational skills and attention to detail.
• Ability to work independently in a small-office setting.

Responsibilities

• Provide comprehensive administrative support including calendars, scheduling, travel arrangements, and household logistics.
• Coordinate with vendors, service providers, attorneys, accountants, and outside professionals.
• Assist with errands, correspondence, reservations, and day-to-day administrative needs.
• Track expenses, process invoices, and assist with light bookkeeping.
• Help maintain orderly systems for family office and investment office workflows.
• Handle sensitive information with discretion and sound judgment.

Skills

Administrative support

Executive support

Calendar management

Travel coordination

Vendor coordination

Tools

Microsoft Office

Calendar/email tools

Job description

Alleghany Holdings in Englewood, NJ is seeking a part-time Administrative Assistant to provide roughly 18 hours per week on-site, split between family/household support and investment-office tasks. The ideal candidate has 5+ years of administrative or executive support experience, preferably in a financial services firm or family office, and demonstrates discretion, organization, and independence.

Proficiency with Microsoft Office and calendar/email tools, excellent written/verbal communication,