Personal Assistant to Family Office

C-SUITE ASSISTANTS; New York (NY); On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

401K

Paid vacation

Job summary

A UHNW Family Office is seeking a New York-based Personal Assistant to manage the family's diary and coordinate travel/operations. Responsibilities include overseeing family logistics and ensuring alignment with business commitments. Ideal candidates will have a minimum of 5 years supporting a CEO, strong Microsoft Office skills, and the ability to work discreetly. This role requires in-office work with some international travel planned. Competitive salary and benefits are offered.

Qualifications

• Minimum of 5 years of experience supporting a CEO, preferably in a large, publicly traded company.
• Experience supporting Ultra High Net Worth individuals is a plus.
• Comfortable with periodic international travel.
• Office-based NY role with periodic international travel; flexibility required.
• Calm, solutions-focused, highly organised, discreet and personable.

Responsibilities

• Manage the family's diary, coordinating between personal and business schedules.
• Oversee travel and logistics management for the family.
• Coordinate family lifestyle operations including household staff management.
• Manage family assets and personal administration tasks.
• Provide hands-on support during travel and in New York.

Skills

Microsoft Office skills

Strong operational capability

Organisational skills

Discretion

Organisational skills

Education

BA/BS from a college or university

Tools

Microsoft Office

Job description

A UHNW Family Office with homes and interests in New York and London is looking for a New York–based Personal Assistant to support the Principal and his spouse. The role will be based in their New York office, with some planned international travel to the UK (approximately twice a year for up to 2 weeks at a time). The firm will book a hotel or apartment for the assistant when they visit the UK. The PA will work in close partnership with an established Executive Assistant to ensure the coordination of the family’s diary, personal affairs and alignment with business commitments. The role is 5 days in office in the Flatiron District at the office of the business the family owns that has 100 employees. The family has properties in London, Manchester and the Cotswalds.

About the Job

• Take full ownership of family diary management, working closely with the Business EA to ensure seamless operations between personal and business schedules across UK/US
• Coordinate End-to-end travel and logistics management for the family, including UK/U.S. travel and holidays
• Oversight and coordination of family lifestyle operations, including housekeepers, nanny, and chef.
• Oversight of property management, including liaison with managing agents and maintenance coordination
• Management of family assets and personal administration, including vehicles, insurance, reservations, and holiday planning
• Running errands and providing hands‑on support in New York and during UK travel

About You

• Minimum of 5 years of experience supporting a CEO (large, publicly traded co. preferred)
• BA/BS from a college or university
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
• Comfortable in an office-based New York role with periodic international travel - flexibility is required
• Strong operational capability with a calm, solutions‑focused approach
• Highly organised, proactive, discreet, and personable
• Experience supporting UHNW’s a plus

Salary, Bonus, Benefits (medical, dental vision, pays 100% of basic individual plan), 401K, Paid Vacation