Part Time Administrative Assistant Physical Therapy Program

Touro University; New York (NY); On-site; USD 29,000 - 36,000; Part time

Benefits offered by this job

Health plans

Retirement plan 403b

Tuition exemption for employees

Paid time off

Job summary

Touro University is seeking a part-time Administrative Assistant for the Physical Therapy Program in New York. The role supports the Chair and Director, coordinates calendars, prepares correspondence, and manages office tasks three days per week.

Responsibilities include assisting faculty, maintaining files, handling purchasing, event setup, and proctoring exams as needed. Collaborative team environment, strong MS Office skills required.

Qualifications

• Minimum one year experience as an Administrative Assistant or related role.
• College degree (AAS or BS) preferred.
• Proficiency in Microsoft Office Suite.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and work with teams.

Responsibilities

• Answer phones, respond to emails, schedule appointments, and prepare correspondence.
• Assist faculty by locating information, typing, and coordinating documents.
• Maintain physical and digital office files and records.
• Process purchasing requisitions and vendor setup with Purchasing.
• Coordinate room reservations and event logistics.
• Support exams proctoring and schedule proctors.

Skills

MS Office

Communication

Time management

Interpersonal skills

Software navigation

Education

Associates degree or Bachelor's degree

Job description

Part Time Administrative Assistant Physical Therapy Program

Job Locations

• US-NY-New York

Job Details

• ID: 2026-13679
• College: TUNY - School of Health Sciences
• Position Type: Part-Time
• Schedule Shift: Tuesday, Wednesday, and Thursday: 8:30am-4:30pm
• Hours Per Week: 22.5
• Travel: None
• Category: Administrative/Office Support
• FLSA Status: Non-Exempt
• Location : Country: US

Overview

The Physical Therapy Program is actively seeking a part-time Administrative Assistant to provide administrative and operational support three days per week. This position will assist the Chair and Director with the administrative coordination and smooth functioning of the program while providing excellent administrative support to faculty, staff, and students.

Responsibilities

• Answer phone, respond to emails, schedule appointments and meetings, file, and prepare correspondence for the Director and Chair
• Assist faculty by answering questions, locating information and materials, typing, collating, photocopying, and assisting with other documents as required
• Maintain office files and records, both physical and digital
• Complete purchasing requisitions, check requests, and other forms and coordinate with Purchasing to add new vendors as needed
• Enter names and emails into the security system for events
• Process reimbursements for faculty expenses and for approved student expenses
• Submit room reservation requests for events outside of the regularly scheduled semester events and classes
• Unpack packages and store in office supply or equipment closet as appropriate
• Keep the Doctor of Physical Therapy (DPT) Program's hub on Canvas updated with the latest schedules and booklists
• Distribute and collect course assessments for teaching assistants and guest speakers
• Coordinate the peer evaluation process with the faculty
• Communicate with registrar regarding student registration, graduation, leave of absence, etc as needed
• In conjunction with the full-time administrative assistants, assist with the planning, set up, and break down of department functions including room requests, overseeing room set up and logistics, and food ordering, delivery, and removal
• Assist at graduation and special events
• Organize schedule of proctors for all semester exams
• Assist in the proctoring of exams, as needed
• Assist full-time administrative assistants with onboarding and processing of payments for adjuncts and lab assistants, as delegated by the Director
• Other duties as assigned

Qualifications

Education/Experience

• - Minimum one year experience as an Administrative Assistant or related experience. - College degree ( AAS or BS) preferred.

Knowledge/Skills/Abilities

• General Administrative Duties.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook.
• Accuracy and productivity in completing tasks.
• Demonstrated ability to develop positive and cooperative relationships with students, faculty and colleagues.
• Demonstrated proficiency in communication (written and verbal).
• Strong interpersonal skills, both written and oral.
• Ability to manage multiple and varied tasks.
• Ability to independently anticipate and take initiative on recurring tasks and responsibilities that occur regularly at certain times of the year (ex: in preparation for an upcoming semester or for graduation etc.).
• Ability to work collaboratively and effectively with colleagues in a team environment.
• Ability to learn and effectively navigate multiple software systems for purchasing, generating personnel forms, and other administrative functions..

Travel

• Travel may be required infrequently for special events (i.e. graduation, etc).

Working Conditions

• - Extensive time sitting and working at a computer. - Occasional lifting (up to 15 lbs) for some packages or equipment.

Maximum Salary

USD $26.00/Hr.

Minimum Salary

USD $21.00/Hr.

Benefits

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday
  • Annual Holiday Schedule
  All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first. Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment. Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [e-mail] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [e-mail] and 646-565-6000 x55330.