Administrative Assistant

Touro University; Great Falls (MT); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health plans

Retirement plan (403b)

Tuition exemption

Paid time off

Employee assistance

Early release Fridays

Job summary

The Administrative Assistant position at Touro Law Center in Great Falls, Montana supports the Student Service Offices (Admissions, Career Services and Student Services) and faculty, aiding day-to-day operations of the FlexTime JD Program. This full-time role is based in Great Falls, MT and requires strong organizational skills, the ability to multi-task, and proficiency in Microsoft Office Suite.

Responsibilities include answering calls, processing mail, maintaining files, assisting with vendor

Qualifications

• Bachelor's Degree preferred.
• Experience as an administrative assistant preferred.
• Proficiency in Microsoft Office Suite required.

Responsibilities

• Answer telephone, voicemail, and emails.
• Process mail and maintain files.
• Support Admissions, Career Services, and Student Services.
• Assist Director of Admissions with administrative tasks.
• Handle purchasing, vendor paperwork, and purchase orders.
• Assist faculty with secretarial needs.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Multi-tasking

MS Office

Software proficiency

Education

Bachelor's degree preferred

Tools

Banner

Canvas

Siera

Job description

Administrative Assistant

Job Locations: US-MT-Great Falls

ID: 2026-13493

College: TUNY - Touro Law Center

Position Type: Full-Time

Schedule Shift: Sundays-Thursdays, schedule varies

Hours Per Week: 36.5

Travel: None

Category: Administrative/Office Support

FLSA Status: Non-Exempt

Location: Country: US

Overview

The Administrative Assistant will be responsible for providing administrative support to the Student Service Offices (Admissions, Career Services and Student Services) and the faculty and to assist in supporting the day-to-day operations of Touro Law Center Great Falls Montana FlexTime JD Program.

This is a full-time position based in Great Falls, Montana.

Responsibilities

Responsibilities include but are not limited to:

• Answers the telephone and retrieves voice mail and email messages.
• Opens and processes incoming and outgoing mail.
• Maintains office files and records, both physical and digital.
• Provides excellent administrative support service to faculty, administrators, staff and students.
• Assists the Director of Admissions with handling administrative responsibilities as assigned.
• Purchasing responsibilities including:
  • Processing new vendor paperwork, processing purchase orders, receiving items, communicating with vendors and suppliers, keeping accurate records, etc.
  • Assist with student attendance records.
• Assists with faculty secretarial needs including:
  • Typing, preparing assessments, mid-term exams and final exams, etc.
• Other duties as assigned.

Qualifications

Education/Experience

• Bachelor's Degree preferred.
• Experience as an administrative assistant preferred.

Knowledge/Skills/Abilities

• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively.
• Ability to multi-task.
• Proficiency in Microsoft Office Suite including Word, Excel, Power Point, Outlook.
• Ability to learn and use other relevant software and tools (Banner, Canvas, Siera, etc.).

Working Conditions

• Extensive Use of Computers.
• Extensive time sitting.
• Able to lift up to 10 lbs.

Maximum Salary

USD $47,950.00/Yr.

Minimum Salary

USD $38,360.00/Yr.

Benefits

• Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday
  • Annual Holiday Schedule

  All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

  Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

  Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [e-mail] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [e-mail] and 646-565-6000 x55330.