Administrative Assistant

Touro University; New York (NY); On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

Health plans

Dental/Vision plans

Retirement plan (403b)

Paid time off

Tuition exemption

Job summary

Touro University is seeking an Administrative Assistant in Brooklyn, NY to support the Director of Machon L'Parnasa, IPS. The role involves answering phones, handling admissions paperwork, maintaining student records, and coordinating with multiple offices to ensure smooth operation.

Strong communication and organizational skills are essential. This full-time position requires a proactive approach, with hours 9:00am-6:00pm and a 36.5-hour workweek, in an office setting.

Qualifications

• Bachelor's degree preferred; prior office admin experience helps.
• Strong interpersonal and communication skills required.
• Excellent organizational skills and attention to detail.
• Proactive and motivated approach to tasks.

Responsibilities

• Answer phones and route inquiries to appropriate offices.
• Greet visitors and handle front-desk duties.
• Maintain student records, registrations, and graduation paperwork.
• Prepare files for new applicants and admissions documentation.
• Coordinate with Registrar, Bursar, Financial Aid and Admissions as needed.
• Maintain office calendars and schedule student appointments.
• Assist with special events and mass communications to students and staff.
• Manage office supplies and equipment maintenance.

Skills

Interpersonal skills

Communication

Organization

Attention to detail

Education

Bachelor - Other Preferred

Job description

Administrative Assistant

Job Locations US-NY-Brooklyn

ID: 2026-13635

College: TUNY - LAS/SLE

Position Type: Full-Time

Schedule Shift: 9:00am-6:00pm

Hours Per Week: 36.5

Travel: As needed

Category: Administrative/Office Support

FLSA Status: Non-Exempt

Location Country: US

Overview

The Administrative Assistant will report directly to the Director of Touro's Machon L'Parnasa, Institute of Professional Studies. The responsibilities include answering phones, filing, photocopying, distributing information to students as per instructions from the Director. The assistant will interact with students, faculty and other guests to the office, while maintaining documents such as course schedules, student registration forms, and other documents associated with student achievement. The assistant must be proactive and motivated in all aspects.

Responsibilities

• Performs receptionist duties, including answering phones, filing, copying,faxing, and opening and distributing incoming mail.
• Meet and greet visitors.
• Greets current and prospective students, in person or via phone and email.
• Must maintain confidentiality in working with student records.
• Prepares files for new applicants, checking to be certain all required documentation (regarding admissions, etc) has been included.
• Answers or directs, as needed, student inquiries regarding admission and course registration.
• Assists with general correspondence, memoranda, and applications.
• Maintains office calendar and schedules student appointments.
• Coordinates, as needed, with the offices of the Registrar, Bursar, Financial Aid, and Admissions as well as departments within IPS.
• Assists in processing student registrations each semester.
• Assists students prepare for their graduation by distributing forms, informing students of deadlines, and creating sign-in sheets for graduation.
• Assists in special events, such as open houses.
• Prepares purchase orders and maintains inventory of office equipment and supplies; Arranges for repair and maintenance of office equipment as needed.
• Coordinates mass emails sent to current students, alumni and staff.
• Coordinates room schedules for classes and workshops.
• Maintains excel spreadsheets with contact information of current IPS students and graduates.
• Additional hours may be needed during spring and fall registration.

Qualifications

Education/Experience

• Bachelor - Other Preferred.
• Previous experience with general office administrative responsibilities and procedures.

Knowledge/Skills/Abilities

• Strong interpersonal skills.
• Good communication skills, both oral and written.
• Excellent organizational skills.
• Strong attention to details.

Travel

• As needed.

Working Conditions

• Office setting.

Maximum Salary

USD $52,973.00/Yr.

Minimum Salary

USD $42,378.00/Yr.

Touro University offers a comprehensive benefits package for full-time employees which includes:

• Full range of Health Plans
  • Medical Plans (choice of EPO, PPO, High Deductible HSA)
  • Flexible Spending Accounts (FSA)
  • Dental Plans (PPO & HMO) and Vision Plan
• Dependent Care and Transit Programs
• Life Insurance, AD&D and Voluntary Supplemental Life Insurance
• Short-term and Long-term disability programs
• Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment)
• Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children
• Employee Assistance Program
• Early-Release Fridays (upon approval)
• Generous Paid Time Off
  • Vacation, Sick Leave, Personal Leave & Floating Holiday
  • Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, [e-mail] (646-565-6285) or, alternatively, to the Chief Compliance Officer at [e-mail] and 646-565-6000 x55330.