Part-Time Administrative Assistant: Office & Project Support

Forensic Analytical Consulting Services, Inc.; Downers Grove, Northern (IL, KY); Hybrid; USD 25,000 - 34,000; Part time

Benefits offered by this job

Competitive base pay

401(k) retirement plan with company-m칭

Job summary

Forensic Analytical Consulting Services, Inc. in Downers Grove, IL, is seeking a Part-Time Administrative Assistant to keep the office organized, responsive, and running smoothly.

You will handle daily office operations, client and project intake, scheduling, supplies, records management, onboarding, and a variety of administrative requests. The ideal candidate has 2–3 years of related admin experience, excellent written and verbal communication, strong organizational skills, and proficiency

Qualifications

• Two to three years of relevant administrative, office coordination, customer service, or project-support experience.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office or Google Workspace and comfort with calendars, spreadsheets, and shared files.
• Ability to interact professionally with clients, vendors, and employees at all levels.
• Ability to work independently, take initiative, and handle confidential information with discretion.
• Experience in a project-based or professional-services environment is preferred.

Responsibilities

• Serve as the primary point of contact for clients, visitors, vendors, and callers; provide professional, timely customer service.
• Answer, route, and document incoming calls and emails; provide scheduled coverage for shared call queues.
• Maintain organized, clean, and well-stocked workspaces and common areas.
• Order and track office supplies and equipment; coordinate repairs or service requests.
• Receive, sort, distribute, and ship mail and packages with multiple carriers.
• Create and maintain client accounts; verify contact and project information for accuracy.
• Review project intake forms, schedule new projects, and update calendars.
• Prepare and track purchase orders; maintain digital project files and documentation.
• Assist with subpoenas, depositions, records requests, and litigation-related file close-outs.
• Coordinate supply pickup and delivery with laboratory and field-service partners.
• Maintain records for employee certifications and required training.
• Support new-hire onboarding with materials and basic training.
• Arrange travel and hotel accommodations; collect and submit weekly expense reports.
• Coordinate with insurance providers for certificates of insurance.
• Support customer-service follow-ups and administrative requests with Accounting.
• Assist with staff presentations, training sessions, and meeting-room setups.
• Plan office celebrations and team events; maintain office culture and recognition activities.
• Provide general administrative support to Local Director and coordinate IT needs.
• Maintain confidentiality of client, employee, financial, and project information.
• Perform other related administrative and office-support duties as assigned.

Skills

Communication

Organization

Interpersonal skills

Calendar management

Tools

Microsoft Office Suite

Google Workspace

Job description

Forensic Analytical Consulting Services, Inc. in Downers Grove, IL, is seeking a Part-Time Administrative Assistant to keep the office organized, responsive, and running smoothly.

You will handle daily office operations, client and project intake, scheduling, supplies, records management, onboarding, and a variety of administrative requests. The ideal candidate has 2–3 years of related admin experience, excellent written and verbal communication, strong organizational skills, and proficiency