Administrative Assistant - Part-Time

Civil and Environmental Consultants; Naperville (IL); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Matching 401(k)

Profit sharing

Performance bonus

Company stock

Medical, dental, and vision insurance

Short and long-term disability

Tuition assistance

Professional development

Work-life balance

Job summary

Civil & Environmental Consultants, Inc. in Naperville, IL seeks a Part-Time Administrative Assistant to keep the office running smoothly and professionally.

You’ll greet guests, answer calls, prepare documents, and support daily operations with accuracy and a welcoming touch. Collaborate with the Office Operations Lead and Administrative Manager, handle meetings and logistics, manage supplies, and coordinate cross-team communication.

Qualifications

• High School diploma or equivalent schooling experience
• Experience in an office environment
• Excellent communication skills
• Attention to detail
• Proficiency with Microsoft Office (Word, Excel, and Outlook)

Responsibilities

• Greet guests and answer phones with professionalism
• Prepare and reproduce documents, maintain electronic filing systems, and assist with quality assurance reviews for proposals, reports, and plans
• Coordinate meetings, office activities, and logistics for internal events, conferences, and training sessions
• Manage office supplies-ordering, stocking, and ensuring availability
• Support communication between corporate teams (accounting, operations, marketing, HR, IT) and local office staff
• Draft and review documents, providing suggestions for improvement
• Handle incoming and outgoing correspondence with accuracy and attention to detail
• Communicate effectively with clients in person, by phone, and in writing
• 20-30 hours a week

Skills

Excellent communication

Attention to detail

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Administrative Assistant - Part-Time

Job Locations

US-IL-Naperville

Overview

As a Part-Time Administrative Assistant for Civil & Environmental Consultants, Inc. (CEC), in our Naperville, IL office, you'll play a vital role in our business operations in helping to keep our office running smoothly and efficiently. This position is more than just administrative support; it's about ensuring accuracy, professionalism, and a welcoming environment for our clients and team members alike. As the first point of contact for visitors and callers, you'll set the tone for our office by providing exceptional customer service. You'll also collaborate closely with the Office Operations Lead and Administrative Manager to support daily operations and contribute to organizational success.

What You will Do:

• Greet guests and answer phones with professionalism
• Prepare and reproduce documents, maintain electronic filing systems, and assist with quality assurance reviews for proposals, reports, and plans
• Coordinate meetings, office activities, and logistics for internal events, conferences, and training sessions
• Manage office supplies-ordering, stocking, and ensuring availability
• Support communication between corporate teams (accounting, operations, marketing, HR, IT) and local office staff
• Draft and review documents, providing suggestions for improvement
• Handle incoming and outgoing correspondence with accuracy and attention to detail
• Communicate effectively with clients in person, by phone, and in writing
• 20-30 hours a week

Qualifications

• High School diploma or equivalent schooling experience
• Experience in an office environment
• Excellent communication skills
• Attention to detail
• Proficiency with Microsoft Office (Word, Excel, and Outlook)

About Us

We have experts! CEC is consistently ranked as a Top 500 Design Firm and Top 200 Environmental Firm by Engineering News-Record. We are looking for people who enjoy using their education and experience to solve difficult technical problems and work on interesting projects. You can accomplish this while working with a team of professionals who are equally motivated to provide high levels of service to our clients and to teach you along the way.

We have support! We have a variety of Employee Resource Groups, including CEC Community - focused on giving back to the communities in which we work; CEC Ignite - focused on helping professionals early in their careers to develop their pathway; CEC iDEA - focused on inclusion, diversity, equality, and acceptance; and CEC Women - focused on creating internal and external opportunities for women to network and leverage professional experience!

We care about our people! People and Culture are two of the five elements of our strategic plan. When you care about your people, they will want to grow a career with you - that is our goal. CEC offers you a small-firm work environment with large-firm opportunities. Not only will we help you develop professionally, but we will also provide an opportunity to become an owner of the firm and share in its success.

CEC offers a matching 401(k); profit sharing; a performance bonus; company stock; medical dental, and vision insurance; short and long-term disability; tuition assistance; professional development; and work-life balance.

CEC is an equal opportunity employer. We do not discriminate in recruiting, hiring or promotion based on race, color, religion, sex (including sexual orientation, gender identity or expression, transgender status), national origin, age, disability, protected veteran status or any other basis or characteristic prohibited by applicable federal, state, or local law.

Third Party Recruiters

If CEC has not expressly requested recruiting services or contractually engaged with you for recruiting services on a specific position, any resumes or candidate profiles sent to CEC shall be considered unsolicited. Therefore, any such submissions will be considered property of CEC, with no associated fees due to your firm.