Part-Time Administrative Assistant II | Front Desk & Office Ops

Iowa State University - College of Design; Ames (IA); On-site; USD 21,000 - 30,000; Part time

Job summary

Iowa State University’s History Department is seeking a Part-Time Administrative Assistant II to support daily front-office operations in Ames. The role requires strong organization, communication, and customer-service abilities to assist faculty, staff, students, and visitors.

The successful candidate will manage front-desk duties, calendar coordination, and basic financial processing, while handling diverse administrative tasks and ensuring deadlines are met.

Qualifications

• High school diploma or equivalent and at least 3 years of related administrative experience.
• Strong communication and customer service skills.
• Ability to manage calendars, front-office tasks, and meet deadlines.

Responsibilities

• Greet visitors, answer phones, and direct inquiries to appropriate resources.
• Schedule and coordinate department meetings and calendars.
• Process financial transactions including purchasing cards, requisitions, travel, reimbursements, and supplies.
• Maintain organized files, directories, and office supplies.
• Coordinate events, onboarding, and department communications.

Skills

Communication

Interpersonal skills

Customer service

Multitasking

Organization

Education

High school diploma

Bachelor's degree preferred

Tools

Workday experience

Job description

Iowa State University’s History Department is seeking a Part-Time Administrative Assistant II to support daily front-office operations in Ames. The role requires strong organization, communication, and customer-service abilities to assist faculty, staff, students, and visitors.

The successful candidate will manage front-desk duties, calendar coordination, and basic financial processing, while handling diverse administrative tasks and ensuring deadlines are met.