Administrative Assistant II

Iowa State University - College of Design; Ames (IA); On-site; USD 21,000 - 30,000; Part time

Job summary

Iowa State University’s History Department is seeking a Part-Time Administrative Assistant II to support daily front-office operations in Ames. The role requires strong organization, communication, and customer-service abilities to assist faculty, staff, students, and visitors.

The successful candidate will manage front-desk duties, calendar coordination, and basic financial processing, while handling diverse administrative tasks and ensuring deadlines are met.

Qualifications

• High school diploma or equivalent and at least 3 years of related administrative experience.
• Strong communication and customer service skills.
• Ability to manage calendars, front-office tasks, and meet deadlines.

Responsibilities

• Greet visitors, answer phones, and direct inquiries to appropriate resources.
• Schedule and coordinate department meetings and calendars.
• Process financial transactions including purchasing cards, requisitions, travel, reimbursements, and supplies.
• Maintain organized files, directories, and office supplies.
• Coordinate events, onboarding, and department communications.

Skills

Communication

Interpersonal skills

Customer service

Multitasking

Organization

Education

High school diploma

Bachelor's degree preferred

Tools

Workday experience

Job description

## Administrative Assistant IIApply: Ames, IA: Part time: Posted Today: R20236## Position Title:Administrative Assistant II## Job Group:Professional & Scientific## Required Minimum Qualifications:High school diploma or equivalent and 3 years of related experience## Job Description:The Department of History within the College of Liberal Arts and Sciences at Iowa State University is seeking a Part-Time Administrative Assistant II to support the department's daily front-office operations.The successful administrative candidate will be highly organized, detail-oriented, and professional, with strong communication and interpersonal skills. They will be proactive, dependable, and able to serve as a primary point of contact while managing multiple responsibilities, coordinating schedules, and meeting important deadlines. They should be adaptable, resourceful, and comfortable working independently while providing excellent customer service and support to faculty, staff, students, and visitors.**Examples of Duties:*** Oversee daily front office operations, serve as the primary receptionist, greet visitors, answer phone calls and emails, and direct inquiries to appropriate campus resources.* Manage department room reservations, faculty and staff meetings, departmental calendars, and important university deadlines.* Process financial transactions, including purchasing cards, requisitions, travel arrangements, reimbursements, expense reports, and supply purchases.* Maintain organized electronic and paper files, departmental directories, listservs, website information, and office supplies.* Coordinate maintenance requests, copier services, key distribution, IT needs, and excess property disposal.* Coordinate departmental events, invitations, RSVPs, catering, publicity materials, and campus recruitment activities.* Assist with student hiring, onboarding, timekeeping, contract renewals, compensation changes, and employee separations.* Provide administrative support for faculty reviews, scholarship coordination, student inquiries, recruitment, and academic program activities.* Assist the department chair with correspondence, scheduling, special reports, deadlines, and administrative projects.* Provide administrative support for African and African American Studies and backup support for the Department of Political Science. **Preferred Qualifications:*** Bachelor's degree.* Experience with Workday or similar administrative and financial management systems.* Experience serving as a primary point of contact and providing administrative support in a professional office environment.* Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.* Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments. **This 20-hour-per-week appointment, with an expected work schedule of Monday through Friday.***Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.* **Application Instructions:** To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following:* Resume/Curriculum Vitae* Letter of Application/Cover Letter **Why Choose Iowa State University?** Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:* Retirement benefits including defined benefit and defined contribution plans* Generous vacation, holiday, and sick time and leave plans* Onsite childcare (Ames, Iowa)* Life insurance and long-term disability* Flexible Spending Accounts* Various voluntary benefits and discounts* Employee Assistance Program* Wellbeing program If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.## Appointment Type:Regular## Number of Months Employed Per Year:12 Month Work Period## Time Type:Part time## Pay Grade:PS806## Original Posting Date:November 13, 2026## Posting Close Date:November 23, 2026## Job Requisition Number:R20236Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. [phone], email [e-mail] ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.