Part-time Administrative Assistant II

Iowa State University; Ames (IA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Onsite childcare

Retirement benefits

Health and dental coverage

Vacation/holiday leave

Life insurance

Flexible Spending Accounts

Employee Assistance Program

Job summary

Iowa State University’s Department of Political Science in Ames is seeking a Part-Time Administrative Assistant II to support daily front-office operations and department activities.

The role involves managing reception, calendars, event coordination, and various administrative tasks using Workday. Candidates should have a high school diploma with at least three years of related experience and be legally eligible to work in the U.S.

Qualifications

• High school diploma or equivalent.
• 3 years of related experience.
• Legal authorization to work in the U.S. on an ongoing basis without sponsorship.

Responsibilities

• Manage daily front-office operations, including reception, telephone and email inquiries, and visitor assistance.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain departmental files, directories, listservs, website content, and office supplies.
• Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate departmental IT and key requests, distribution, and returns.
• Provide administrative support to the department chair, faculty, staff, and students.
• Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
• Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and student opportunities.
• Assist with departmental events, guest speakers, faculty recruitment, and special projects.
• Provide backup administrative support to other departments as needed.
• Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
• Support the graduate program, including admissions and processing assistantships for graduate students.

Skills

Strong organizational skills

Time management

Attention to detail

Communication skills

Customer service

Education

High school diploma or equivalent

Tools

Workday

Job description

Position Title:

Part-time Administrative Assistant II

Job Group:

Professional & Scientific

Required Minimum Qualifications:

High school diploma or equivalent and 3 years of related experience

Job Description:

The Department of Political Science within the College of Liberal Arts and Sciences at Iowa State University is seeking a Part-Time Administrative Assistant II to support the department's daily front-office operations.

Examples of Duties:

• Manage daily front-office operations, including reception, telephone and email inquiries, and visitor assistance.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain departmental files, directories, listservs, website content, and office supplies.
• Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate departmental IT and key requests, distribution, and returns.
• Provide administrative support to the department chair, faculty, staff, and students.
• Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
• Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and student opportunities.
• Assist with departmental events, guest speakers, faculty recruitment, and special projects.
• Provide backup administrative support to other departments as needed.
• Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
• Support the graduate program, including admissions and processing assistantships for graduate students.

Preferred Qualifications:

• Experience serving as a primary point of contact and providing administrative support in a professional office environment.
• Strong organizational skills, including managing calendars, coordinating schedules, and balancing multiple administrative responsibilities.
• Ability to prioritize tasks, manage competing deadlines, and ensure timely completion of assignments.
• Strong attention to detail and accuracy in completing administrative tasks and maintaining records.

Appointment Type:

Regular

Time Type:

Part time

Pay Grade:

PS806

Number of Months Employed Per Year:

10 Month Work Period

This is a 10-month, 30-hour-per-week appointment, with an expected work schedule of Monday through Friday.

Candidate Requirements:

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Why Choose Iowa State University?

Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email [e-mail], or call 515-294-4800 or Toll Free: 1-877-477-7485.

Equal Opportunity Statement:

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. [phone], email [e-mail] .

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.