Part-Time Administrative Assistant II: Front Office & Scheduling

Iowa State University; United States; On-site; USD 26,000 - 42,000; Part time

Benefits offered by this job

Health and life benefits

Retirement plan

Onsite childcare

Wellbeing program

Job summary

Iowa State University seeks a Part-Time Administrative Assistant II to support the Department of Political Science’s front‑office operations in Ames, IA. The role greets visitors, answers inquiries, coordinates calendars, and assists with office tasks for faculty, staff, students, and alumni.

The position supports faculty reviews, student employment, onboarding, payroll processes, and campus recruitment events, with a 10‑month, 30‑hour‑per‑week schedule and a standard part‑time contract.

Qualifications

• Experience serving as a primary point of contact in a professional office setting.
• Strong organizational skills for managing calendars, schedules, and multiple tasks.
• Ability to prioritize tasks, handle competing deadlines, and ensure timely completion of assignments.
• Strong attention to detail and accuracy in administrative work and record-keeping.

Responsibilities

• Manage daily front-office operations including reception, phone and email inquiries, and visitor assistance.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain files, directories, listservs, website content, and office supplies.
• Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate IT and key requests, distribution, and returns for the department.
• Provide administrative support to the department chair, faculty, staff, and students.

Skills

Front office experience

Organization

Prioritization

Attention to detail

Education

High school diploma or equivalent

Job description

Iowa State University seeks a Part-Time Administrative Assistant II to support the Department of Political Science’s front‑office operations in Ames, IA. The role greets visitors, answers inquiries, coordinates calendars, and assists with office tasks for faculty, staff, students, and alumni.

The position supports faculty reviews, student employment, onboarding, payroll processes, and campus recruitment events, with a 10‑month, 30‑hour‑per‑week schedule and a standard part‑time contract.