Part-Time Administrative Pro: Front Desk & Operations

Iowa State University; Ames (IA); Presencial; USD 25.000 - 30.000; A tiempo parcial

Ventajas ofrecidas por este puesto de trabajo

Onsite childcare

Retirement benefits

Health and dental coverage

Vacation/holiday leave

Life insurance

Flexible Spending Accounts

Employee Assistance Program

Descripción de la vacante

Iowa State University’s Department of Political Science in Ames is seeking a Part-Time Administrative Assistant II to support daily front-office operations and department activities.

The role involves managing reception, calendars, event coordination, and various administrative tasks using Workday. Candidates should have a high school diploma with at least three years of related experience and be legally eligible to work in the U.S.

Formación

• High school diploma or equivalent.
• 3 years of related experience.
• Legal authorization to work in the U.S. on an ongoing basis without sponsorship.

Responsabilidades

• Manage daily front-office operations, including reception, telephone and email inquiries, and visitor assistance.
• Coordinate department calendars, room reservations, meetings, and events.
• Maintain departmental files, directories, listservs, website content, and office supplies.
• Process purchasing, financial transactions, travel arrangements, reimbursements, and purchasing card expenses.
• Coordinate departmental IT and key requests, distribution, and returns.
• Provide administrative support to the department chair, faculty, staff, and students.
• Support faculty reviews, student employment, hiring, onboarding, and payroll-related processes.
• Coordinate student recruitment activities, campus visits, student ambassadors, scholarships, and student opportunities.
• Assist with departmental events, guest speakers, faculty recruitment, and special projects.
• Provide backup administrative support to other departments as needed.
• Coordinate course scheduling, registration updates, faculty assignments, room reservations, and enrollment tracking through Workday.
• Support the graduate program, including admissions and processing assistantships for graduate students.

Conocimientos

Strong organizational skills

Time management

Attention to detail

Communication skills

Customer service

Educación

High school diploma or equivalent

Herramientas

Workday

Descripción del empleo

Iowa State University’s Department of Political Science in Ames is seeking a Part-Time Administrative Assistant II to support daily front-office operations and department activities.

The role involves managing reception, calendars, event coordination, and various administrative tasks using Workday. Candidates should have a high school diploma with at least three years of related experience and be legally eligible to work in the U.S.