Residence Life Administrative Specialist II

Iowa State University; Ames (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Iowa State University in Ames, IA is seeking a dedicated Secretary II to support Residence Life operations and serve as a welcoming resource for students, families, staff, and partners.

You will handle administrative tasks, coordinate meetings and events, assist with purchasing, budgeting, personnel processes, and maintain records using university systems, helping to create a positive living-learning community.

Qualifications

• Two years of full-time clerical experience or equivalent education with word processing.
• Experience providing administrative support in student services or higher education preferred.
• Ability to manage records, schedules and communications effectively.

Responsibilities

• Serve as welcoming first contact for students, families, staff, and visitors.
• Support daily office operations and maintain accurate records, files, and documentation.
• Process purchasing, personnel, budgeting, and other administrative transactions.
• Monitor expenditures and assist with account reconciliation and budget tracking.
• Coordinate meetings, training sessions, programs, and departmental events.
• Prepare correspondence, reports, schedules, and communications for a variety of audiences.
• Generate reports and maintain data using university systems and office software.
• Partner with Residence Life staff to support programs, services, and initiatives that enhance the student experience.
• Help foster a welcoming and supportive environment where students can live, learn, and thrive.

Skills

Word processing

Clerical experience

Education

Undergraduate education

Clerical training

Tools

Microsoft Office

Job description

Iowa State University in Ames, IA is seeking a dedicated Secretary II to support Residence Life operations and serve as a welcoming resource for students, families, staff, and partners.

You will handle administrative tasks, coordinate meetings and events, assist with purchasing, budgeting, personnel processes, and maintain records using university systems, helping to create a positive living-learning community.