Part Time Administrative Assistant for Luxury Property- Key Largo

Associa; Key Largo (FL); On-site; USD 16,531 - 24,796; Part time

Job summary

Anglers Club is seeking a professional, organized, and customer-focused Part-Time Administrative Assistant to support our luxury residential community in Key Largo. This role emphasizes delivering exceptional resident service, coordinating deliveries, and maintaining a secure receiving area.

The ideal candidate will have a high school diploma, strong communication skills, proficiency with Microsoft Office, and the ability to multitask in a fast-paced environment while upholding Association

Qualifications

• High school diploma or equivalent.
• Experience in administrative, front desk, or customer service roles is preferred.
• Bilingual/multilingual communication is highly desirable.

Responsibilities

• Maintain security and order in the receiving area and coordinate deliveries.
• Schedule freight elevator reservations for move-ins/move-outs per policies.
• Verify and document deliveries, licenses, and permits for contractors.
• Issue parking passes and contractor badges; monitor access and logs.
• Complete daily administrative documentation and report concerns to management.

Skills

Customer service

Multitasking

Communication

Organizational skills

Microsoft Office

Bilingual

Education

High school diploma

Tools

Microsoft Office Suite

Job description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Anglers Club is seeking a professional, organized, and customer-focused Part-Time Administrative Assistant to support our luxury residential community. This role is ideal for someone who enjoys working in a fast-paced environment, providing exceptional customer service, and ensuring the smooth operation of our receiving area and resident services.

Position Summary

The Part-Time Administrative Assistant is responsible for overseeing the receiving area and freight elevator scheduling while providing administrative support to residents, contractors, and management. This individual will help maintain a safe, organized, and efficient environment by coordinating deliveries, monitoring contractor access, enforcing Association policies, and delivering outstanding customer service.

Key Responsibilities

• Maintain security and organization of the receiving area, ensuring it is never left unattended or unlocked.
• Ensure the receiving area remains clear and accessible at all times.
• Coordinate and schedule freight elevator reservations for resident move-ins and move-outs in accordance with Association policies.
• Receive, register, and document all deliveries, including FedEx, UPS, DHL, registered mail, and other packages.
• Verify contractor licenses, insurance certificates, and required permits through the management office before granting access.
• Issue parking passes for approved vehicles and identification badges for contractors.
• Monitor contractor activity and maintain accurate access and service logs.
• Enforce Association rules, regulations, and parking policies.
• Complete daily logs, reports, and other required administrative documentation.
• Report maintenance, safety, or operational concerns to management promptly.
• Maintain a clean, organized, and safe work environment.
• Perform additional administrative and operational duties as assigned.

Requirements

Qualifications

• High school diploma or equivalent required.
• Previous administrative, receiving, front desk, or customer service experience preferred.
• Experience working in a residential community, hospitality, or property management environment is a plus.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Ability to multitask and remain organized in a fast-paced environment.
• Basic computer proficiency, including Microsoft Office and email.
• Bilingual or multilingual communication skills are highly desirable.

What We're Looking For

• Friendly and professional demeanor
• Dependable and detail-oriented
• Strong organizational and time management skills
• Ability to work independently while collaborating with the management team
• Commitment to providing exceptional service to residents and guests

Position Type: Part-Time

Key Largo's premier residential communities.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.