Part-Time Administrative Assistant – Finance & AP Support

Lindbergh-Schools; St. Louis (MO); On-site; USD 21,000 - 30,000; Part time

Job summary

Lindbergh Schools is seeking an Administrative Assistant in the Business Office Data Entry role in St. Louis, MO.

The part-time position (approximately 16.5 hours/week) involves handling accounts payable, vendor files, and routine financial reconciliations to support the district’s accounting team. The role starts immediately with a beginning hourly rate of $18.39, is non-exempt, and does not include benefits.

Qualifications

• Experience with accounts payable processing and vendor file maintenance.
• Ability to support reconciliations and reporting for school district finances.
• Strong attention to detail and accuracy in financial records.

Responsibilities

• Enter vendor invoices accurately into the accounting system.
• Maintain vendor files and vendor records in financial software and contract database.
• Respond to vendor inquiries regarding payments.
• Prepare, verify, and distribute checks; file copies.
• Process vendor payments weekly (AP, CPA, ACH).
• Assist with annual audit; pull files as needed.
• Code online credit card transactions for department cards.
• Coordinate staff mileage and conference travel reimbursements.
• Review credit card statements for complete documentation and proper authorization.
• Back-up for entering budget amendments and general ledger transactions.

Skills

Accounts payable processing

Vendor management

Reconciliations

Financial reporting

Attention to detail

Tools

Accounting software

Contract database

Budget amendments entry

Job description

Lindbergh Schools is seeking an Administrative Assistant in the Business Office Data Entry role in St. Louis, MO.

The part-time position (approximately 16.5 hours/week) involves handling accounts payable, vendor files, and routine financial reconciliations to support the district’s accounting team. The role starts immediately with a beginning hourly rate of $18.39, is non-exempt, and does not include benefits.