Administrative Assistant - Business Office Data Entry

Young World Physical Education; St. Louis (MO); On-site; USD 15,000 - 21,000; Part time

Job summary

Lindbergh Schools Admin Office in St. Louis, MO is seeking an Administrative Assistant - Business Office Data Entry to support the accounting team. This part-time, 16.5 hours/week role involves data entry of vendor invoices, maintaining vendor records, and processing payments with standard office duties.

The position is non-exempt with a starting hourly rate of $18.39, and benefits are not included. Immediate starting date and a 12-month schedule apply.

Qualifications

• Experience with or ability to learn accounting and financial recordkeeping tasks.
• Proficient in data entry and file maintenance.
• Ability to respond to vendor inquiries and maintain vendor records.

Responsibilities

• Enter vendor invoices accurately into the accounting system.
• Maintain vendor files and update vendor records in financial software and contract databases.
• Respond to vendor inquiries regarding payments and verify documentation.
• Prepare, verify, and distribute checks; file copies.
• Process vendor payments weekly: AP, CPA, ACH, and file copies.
• Assist with annual audits and pull files for review.
• Code online credit card transactions for department cards.
• Coordinate staff reimbursements for mileage and travel expenses.
• Review credit card statements for proper documentation and authorization.
• Backup for budget amendments and general ledger entries.
• Other duties as assigned.

Job description

Administrative Assistant - Business Office Data Entry

Lindbergh Schools Administration Office - St. Louis, Missouri

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Job Details

Job ID: 5889519

Application Deadline: Posted until filled

Posted: Aug 17, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Administrative Assistant- Business Office Data Entry

• Part-time position, approximately16.5 hours/week
• Schedule: 12 months
• LAOP Level C - Beginning hourly rate: $18.39 subject to experience
• Benefits not included
• Non-exempt

Summary: Processes accounts payable and maintains associated vendor and invoice files for the District. Supports the accounting team with reconciliations and reporting. Maintains accurate and systematic financial records for the school district.

Essential Duties and Responsibilities: Other duties may be assigned.

• Enters vendor invoices accurately into the accounting system.
• Assists with maintaining vendor files and adding and updating vendor records asneeded in financial accounting software and contract database
• Responds to vendor inquiries regarding payments.
• Prepares, verifies, and distributes checks; files copies.
• Process vendor payments weekly: AP, CPA, ACH, and file copies.
• Assists with annual audit, pulls files as needed for review.
• Codes online credit card transactions for the business department credit card.
• Coordinates staff reimbursements for mileage and conference travel expenses.
• Review credit card statements to ensure complete and valid documentation of charges, proper authorization, and compliance with established business office procedures. Follow up with cardholders for missing or incorrect information.
• Back-up for entering budget amendments into the accounting system
• Back-up for entering general ledger transactions into the accounting system.
• Additional duties as assigned.

Equal Opportunity Employer: Lindbergh Schools considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other legally protected status.

Thank you for your interest in Lindbergh Schools!

Position Type: Part-Time

Job Categories:

Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dawn Douglas , Executive Director of Business and Finance
• Administration Office
• Email: [e-mail]