Administrative Assistant - Business Office Data Entry

Lindbergh-Schools; St. Louis (MO); On-site; USD 21,000 - 30,000; Part time

Job summary

Lindbergh Schools is seeking an Administrative Assistant in the Business Office Data Entry role in St. Louis, MO.

The part-time position (approximately 16.5 hours/week) involves handling accounts payable, vendor files, and routine financial reconciliations to support the district’s accounting team. The role starts immediately with a beginning hourly rate of $18.39, is non-exempt, and does not include benefits.

Qualifications

• Experience with accounts payable processing and vendor file maintenance.
• Ability to support reconciliations and reporting for school district finances.
• Strong attention to detail and accuracy in financial records.

Responsibilities

• Enter vendor invoices accurately into the accounting system.
• Maintain vendor files and vendor records in financial software and contract database.
• Respond to vendor inquiries regarding payments.
• Prepare, verify, and distribute checks; file copies.
• Process vendor payments weekly (AP, CPA, ACH).
• Assist with annual audit; pull files as needed.
• Code online credit card transactions for department cards.
• Coordinate staff mileage and conference travel reimbursements.
• Review credit card statements for complete documentation and proper authorization.
• Back-up for entering budget amendments and general ledger transactions.

Skills

Accounts payable processing

Vendor management

Reconciliations

Financial reporting

Attention to detail

Tools

Accounting software

Contract database

Budget amendments entry

Job description

Administrative Assistant - Business Office Data Entry

Lindbergh Schools Administration Office - St. Louis, Missouri Open in Google Maps

Job Details

Job ID: 5889519

Application Deadline: Posted until filled

Posted: Aug 17, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Administrative Assistant- Business Office Data Entry

• Part-time position, approximately16.5 hours/week
• Schedule: 12 months
• LAOP Level C - Beginning hourly rate: $18.39 subject to experience
• Benefits not included
• Non-exempt

Summary: Processes accounts payable and maintains associated vendor and invoice files for the District. Supports the accounting team with reconciliations and reporting. Maintains accurate and systematic financial records for the school district.

Essential Duties and Responsibilities: Other duties may be assigned.

• Enters vendor invoices accurately into the accounting system.
• Assists with maintaining vendor files and adding and updating vendor records as needed in financial accounting software and contract database
• Responds to vendor inquiries regarding payments.
• Prepares, verifies, and distributes checks; files copies.
• Process vendor payments weekly: AP, CPA, ACH, and file copies.
• Assists with annual audit, pulls files as needed for review.
• Codes online credit card transactions for the business department credit card.
• Coordinates staff reimbursements for mileage and conference travel expenses.
• Review credit card statements to ensure complete and valid documentation of charges, proper authorization, and compliance with established business office procedures. Follow up with cardholders for missing or incorrect information.
• Back-up for entering budget amendments into the accounting system
• Back-up for entering general ledger transactions into the accounting system.
• Additional duties as assigned.

Equal Opportunity Employer: Lindbergh Schools considers applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status or any other legally protected status.

Thank you for your interest in Lindbergh Schools!

Position Type: Part-Time

Job Categories: Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Dawn Douglas , Executive Director of Business and Finance
• Administration Office
• Email: [e-mail]